With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibility.
Role Summary and Purpose
- A key role within the Facilities team managing the project life cycle by planning, budgeting, scheduling and tracking a project plan.
Key Tasks and Responsibilities
- Responsible for ensuring project is executed within defined schedule and budget
- Manage all aspects of project execution including but not limited to;
- schedule development and management,
- budget development and variation management (incl value engineering opportunities) using chosen tools,
- internal approvals,
- design and construction document production,
- RFP processes,
- Construction/MEP,
- furniture and brand
- Contributing information to annual budget planning process
- Plan, manage and coordinate minor workspace modifications & move activities
- Ensure any works are in compliance with appropriate regulatory standards in that region
- Arrange, plan and attend all necessary project meetings both internally and externally(including all IT project meetings), to ensure all projects are properly coordinated and communicated to all internal groups as required
- Contribute to the creation of Facilities strategic growth plan and liaise with US team where appropriate
- Provide support and resolution for Level 2 ServiceNow issues when assigned
- Work with US Real Estate team to co-ordinate and align brand playbook (finishes and furniture elements) and understand and adhere to global contracts
- Work with IT to create standard AV packages to implement into construction projects
- Perform regular vendor management and implement tendering processes when necessary
- Understanding of ESG principles and aligning to processes - reporting where necessary
- Potential for future line management responsibilities for direct reports, including:
- Supervising, developing, and coaching to advance personal and professional growth.
- Collaborating with the wider facilities leadership team to deliver department-wide activities, such as team meetings and recognition events.
- Performance management of team members through setting goals and having regular 121's to evaluate performance and providing feedback.
Role Requirements & Skills
Professional Skills& Competencies
- Demonstrated ability to communicate effectively with a wide range of audiences (both spoken and written)
- Strong PC skills utilising Microsoft Office software andSmartSheet project scheduling. AutoCadd experience is an asset
- Proven skill and experience in understanding and interpreting financial statements and developing and managing project budgets and forecasting models
- Work with internal groups such as (but not limited to); Finance, Procurement, Legal, Change Management, Marketing & Communications to ensure the appropriate project delivery and maintaining good relations
- Ability to resolve problems quickly, efficiently and in a calm manneras well as having strong attention to detail
- Outstanding time management skills and the ability to effectively get work completed
- Demonstrated ability to effectively manage multiple projects simultaneously and prioritise tasks.
- Flexible to cover holiday, sickness absence as well as adapt to changing business requirements
- Strong team player
- Travel when required in order to deliver tasks and responsibilities
- Ability to lead others with empathy, purposeful communication, and fairness to create an inclusive and engaged team
Qualifications
- Project Management
- Education and/or equivalent practical experience aligned to the role
Experience
- Minimum 3 years' experience in a similar capacity
- Insurance knowledge desirable but not essential