Robert Half are currently recruiting for a Interim Team PA based near Bank (London) for a 3 month contract. You will be supporting a team of 4 including the MD. You will need to be in the office 3 days
Role objective:
The Team Personal Assistant role within a growing specialist asset management company working specifically for the Managing Director of Housing and the team, the successful applicant will be intelligent and professional They will be a team player with a 'can do' attitude who is prepared to get involved in multiple aspects of the business, including administrative support, marketing and investor relations support and office management.
Key responsibilities / accountabilities:
Provide support to a team of up to 4, including the MD of housing & administrative support to wider Housing team
Diary management
Collating and distributing papers for meetings
Travel bookings
Collating and filing expenses
Minute taking where required - type up and distribute
Event planning and execution - for internal & client company events
Answering & screening telephone calls, including the main telephone office line
Provide support where required in the following areas: CRM, marketing materials preparation
Co-ordinate divisional projects and tasks as required
Liaise with clients - internal & external business guests, IT, Marketing and HR teams
Liaising with other executives on behalf of immediate team
Managing data bases and filing systems
Ad-hoc project & research work as required
General office administrative work, as required
Provide PA cover for planned and unplanned absences
Wider office support including rotation cover for breaks, planned & unplanned leave for the Receptionist
Skills & experience:
Technology skills. Microsoft Office Suite (Outlook, Word, Excel & PowerPoint)
Knowledge of standard procedures and practices in an office
Solid previous experience as a PA, ideally from the finance sector ideal (PE, hedge fund, HNWs)
Excellent personal/communication skills - able to speak to different stakeholders both internal and external
Minute taking
Personal attributes:
Ability to work effectively under continuing pressure and possible interruptions
Strong work ethic and high attention to detail
Excellent planning and organisational skills
Flexible and able to work well as part of a team
Ability to adapt within a fast-paced environment
Excellent communication skills - written & spoken
Excellent telephone manner
Proactive & "can-do" attitude
Highly presentable and articulate
Keeps an open mind and approaches work in a flexible way
Ability to maintain a cooperative relationship with other staff
Resourceful, with a positive and professional attitude; highly skilled in using discretion with regard to confidential matters
Strong client service orientation
Professional, friendly
Key Points:
- 3 days per week in Cheapside, London. In between Bank and St Pauls
- 8:30am - 5:30pm
- Team PA experience
- 2+ years
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