Executive Assistant | 6 month FTC | £70-80k pro rata | Hybrid working in London
We are seeking an Executive Assistant to support several executives in London. We are looking
for an experienced Assistant to support these directors by handling a heavy volume of organizational work.
The successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to pivot when
necessary. This role will juggle multiple and diverse responsibilities with a strong emphasis on organization and
unwavering attention to detail at all times. This will be a demanding and fast-moving role that requires someone
who is proactive and solution-oriented.
What is the role?
Specific responsibilities include, but are not limited to:
- Manage complex calendars for multiple executives including scheduling and confirming meetings both
internally and externally
- Coordinate logistics for partner meetings
- Coordinate travel arrangements, both domestically and internationally
- Administrative duties around processing travel and expense reports, file management, etc.
- Communicate to relevant stakeholders internally and externally
- Work collaboratively with Assistants in our wider EMEA team
- Be the team "master of tools" for both internal and external systems
- Support leaders with ad hoc projects such as organizing and supporting events, preparing presentations
using Google Slides...
What are we looking for?
- 4+ years as an assistant supporting multiple senior-level executives in a corporate environment ideally
with a media background
- Fluency in English, another European language is a plus
- Team player who operates in a fast-paced team-oriented setting
- Ability to be discrete and maintain confidential information
- Experience setting up and supporting events
- Demonstrates flexibility towards work such as responding after hours for important, timely, or urgent
matters
- Understanding of how to prioritize and respond accordingly
- Strong written and verbal communication skills and the ability to multi-task
- Proficiency in Google Docs, Sheets, Slides, and Google Mail.