Property Management Accountant (Service Charge) - Hybrid (1-2 days from Stokenchurch) - £40,000 to £50,000 DOE
My client, an established property consultancy, offering a full range of property solutions from a network of offices across the UK, are actively recruiting for a Property Management Accountant to join their accounts team and oversee two accounts administrators. The firm manage a portfolio of predominantly commercial properties with a few residential properties.
The successful candidate will be responsible for overseeing all the property accounts including handling service charge budgets and collection.
Qube experience is essential.
Responsibilities
- Ownership and overall responsibility of the property accounting function in all aspects, with a particular emphasis on introducing robust and highly efficient practices and processes to accommodate future growth
- Overseeing two accounts administrators
- To develop the accounts team and provide on-going support and encouragement and develop their professional abilities and individual aspirations
- Maintain tenant charges and receipts, manage loans and float
- Ownership of QUBE software; populate with new owner/client information
- Input tenant information onto QUBE following the Manager completing a data sheet.
- Implement RPI increase on Service Charge caps when provided with the figures from the Manager.
- Post and process any irrecoverable charges including invoices payable from client funds
- Ensure AR Fee invoices are posted within QUBE and paid promptly.
- Process residual charges on quarterly basis and monthly periodic outgoings.
- Authorise all client's statements before being finalised and closed for the month/quarter.
- Administrate rent deposits, tenant refunds, bad debt provisions. Run credit control routines and manage collections and escalate to surveyors where necessary.
- Line manager to the remaining accounts team.
- Resolve all accounting issues arising from the day-to-day work of the administrators.
- Deal with all Service Charge budgeting process and end of year close downs.
- To maintain a calendar of events with regards matters such as, statements, demands, service charge, rent, insurance, end of year reconciliations etc.
- To manage the firms income and fees and ensure all fees are up to date and increased where appropriate in line with the management agreement - index related.
- To keep the department informed, in sufficient time, of any upcoming financial events throughout the year and to orchestrate and co-ordinate a programme of completion.
- To work with the Head of Property Management on the conception and introduction of an annual commercial business plan and annual operating budget.
- To ensure that all financial records are accurately maintained and filed as efficiently and coherently as possible.
- Ensure an exacting and efficient credit control regime in the administration and management of property arrears and insurance arrears.
Skills and Experience required:
- Service Charge Accounts experience within commercial or residential property is essential
- Knowledge of the QUBE system is essential
- Good numeracy skills
- Ability to follow processes with high attention to detail
- Excellent organisational skills and able to work with a high level of accuracy
- Analytical mindset; decision making and good judgement
- An excellent communicator who values updating and keeping clients and colleagues regularly apprised and informed
- Good understanding of general financial conduct and standards but more specifically the RICS codes pertaining to financial requirements in property management.
Benefits
- 27 days annual leave + 1 day off for your birthday + 1 day paid volunteering
- Healthcare cash plan from day 1 for employee and their children up to age of 24
- Private Medical Insurance from day 1
- Generous Maternity & Paternity Pay
- Gym Discounts, up to 55% off Cinema Tickets, Shopping E-Cards, Travel Savings and much
- 24/7 Access to Virtual GP and Mental Health Support
- Professional qualifications paid for by the company
- Great work life balance - flexible working hours, hybrid, and remote working, what works best for you
- Provision of IT equipment to facilitate remote working
Salary: £40,000 to £50,000 DOE
Hours: Monday to Friday 9am to 5:30pm
Location: 3/4 days working from home, 1/2 days in the office in Stokenchurch
For more information, please contact Megan on the Business Support team at Dove & Hawk Property Recruitment.
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