Job Description
Competitive Salary | Hybrid working | Fixed Term Contract | Full Time
We are currently looking to recruit a PA to provide comprehensive and proactive support to the Divisional Managing Director, and to also support the wider South Coast Senior Management Team on a Fixed Term Contract.
Key Responsibilities of a Personal Assistant
- Maintain and update diaries, identifying and prioritising tasks (using Microsoft Outlook).
- Establish and maintain an email system to support the DMD.
- Manage diverse tasks such as travel plans, calls, meetings, conferences, general queries, correspondence, and minute taking.
- Create and manage reports and summaries for the leadership team on various metrics and data.
- Prepare packs, presentations, materials, and agendas for key meetings and events (using PowerPoint, Word, etc.).
- Organise regional initiatives, social events, and communications.
- Act as an ambassador, building effective relationships with stakeholders.
- Assist with tasks like managing stationery orders and car allocations.
- Communicate with departments such as HR, IT, Fleet, and Payroll.
Skills and Experience Required to be a Successful Personal Assistant
- Experience working in a fast-paced, customer-centric, and changing environment, providing comprehensive PA support to the Managing Director and leadership team.
- Excellent skills in organisation, prioritisation, and time management with strong attention to detail.
- Ability to work proactively and comfortably, using own initiative in a dynamic environment.
- Excellent communication, influencing, and relationship skills with a customer-centric approach, comfortable working with colleagues at all levels.
- Fully proficient in key software packages (Word, Excel, PowerPoint) and confident with Microsoft Outlook (or similar email systems).
- High levels of energy, drive, enthusiasm, with a passion for personal development and team support.
Other Helpful Things to Know
- This role reports to the Divisional Managing Director.
- Hybrid working with a local base in Uckfield; travel to various locations for meetings is required.
- Close working relationships with the wider Leadership Team, Finance Business Partner, all PAs, and the wider BU leadership teams across the Group.