We are currently recruiting for a Admin Assistant - Fleet Management in Preston.
Pay rate: £12.68 per hour.
Hours: Full time (Office based)
Contract duration: Temporary ongoing
Purpose:
- Ensure efficient and effective administration of the Client's fleet and the Fleet Management Tranman system.
- Provide a professional customer focused service to ensure vehicle availability is maximised.
Key responsibilities:
- Efficient administration of the Fleet Management System, ensuring that comprehensive records for all Client vehicles are accurately recorded and maintained.
- Attend and contribute to daily briefings.
- Run the fleet service scheduling as per agreed procedures and parameters, ensuring vehicles are serviced on time
- Effectively plan and produce servicing schedules for the Client's fleet, taking operational priorities into account to maximise vehicle availability.
- Ensure all vehicles are serviced in line with manufacturers recommendations and in line with the Police maintenance/service specifications
- Effectively plan and arrange for vehicles to be moved around the Client by closely liaising with Fleet Recovery Drivers and customers
- Ensure all vehicles are registered, taxed, and insured in line with vehicles legislation
- To manage vehicle disposals, commissioning, fuel cards, and any other associated vehicle fleet requirements
- Assist with the effective management of daily defect reporting through the Force Fleet Management systems and the fleet services mailbox.
- Provide timely and regular updates to customers, including realistic timescales for service, repair, warranty and other external work.
- Effective communication with managers and colleagues within the Fleet Management Department highlighting priorities and issues where necessary.
- Support the Fleet Administration Supervisor and attend meetings/seminars to represent the department as required.
Essential Knowledge/Experience:
- Experience of working in an administrative role within a busy office environment
- Ability to maintain and record information clearly and accurately
- Ability to communicate with a wide range of audiences utilising verbal, written and listening skills effectively
- N/SVQ Level 2 or above Diploma in Customer Service or equivalent qualification or willingness to work towards within two years.