Working for a lovely company who have doubled their growth in the last 18 months. This is a fantastic and unique opportunity as this role will be positioned to work closely alongside the directors and be a key part in all decision making across the business.
As the Finance and administration officer you will provide the appropriate Finance, Order Administration, Support the Operational team Management and Administrative Support to effectively support the business.
To undertake the financial procedures, processing in a timely and accurate manner to include:
- Keep financial records and perform financial procedures on a daily basis (e.g., receipts, payments, journals, supplier & customer invoices, requests, petty cash).
- Daily reconciliation and cash flow forecasting for all companies
- Daily production of contract renewal invoicing process
- Ensure expenses are authorised and processed in accordance with agreed procedures
- Maintain the accounting reporting process, ensuring the accuracy and completeness of all ledgers and all supporting documentation and compliance with finance process and regulations.
- Maintain accounting records, ensuring they are complete, accurate, well archived and safeguarded
- Ensure agreed reporting dates are maintained according to our policies and procedures.
- To facilitate the opening of new ledger accounts to the agreed process and for sales, with the approved credit limit, direct debit mandate and payment terms.
- Carry out the agreed debtors chase process reporting back as required
- Reconcile Company Bank Accounts
- Resolve accounts queries with relevant parties in a timely manner
- Process payment schedules
- Reconcile Suppliers invoices and statements
- Produce monthly stock figures, reports & reconcile
- Update database contracts
- Month end procedures to achieve company deadlines
Order Administration: To assist with the order cycle, processing in a timely and accurate manner to include:
- Cover the role and key responsibilities of the Order Administrator as required for holidays and/or absence and provide assistance as the workload varies.
- The order administrator currently purchases stock and receives the deliveries for the company.
Facilities Management: To manage the companies' service providers:
- To manage mobile phone agreements & contracts
- To ensure vehicles are maintained including MOT's & Servicing schedules and ensure cleaning and general maintenance tasks are carried out, included a monthly inspection of the vehicles.
- To assist with financial arrangements like insurance and amenities
- To arrange facilities/maintenance repairs as required
Essential Skills and Experience;
- 2 years experience of finance tasks in a busy finance and admin office
- Accounts knowledge
- Ability to prioritise to meet tight deadlines
- Knowledge of Fixed Asset registers & Depreciation
- Cash flow management
- Excel skills with min of common formulas
Desirable Skills, Qualifications and Experience;
AAT qualifications
Experience of submitting VAT returns Including VAT 101 reports to HMRC