Our client, a brilliant accountancy firm in the heart of Plymouth is looking for an Administrator to play a vital role in ensuring the smooth running of their dynamic and friendly team!
As the successful Administrator, you will provide essential assistance to colleagues and their valued clients. You must have high attention to detail, efficiency, and the ability to adapt to changing demands.
Job details:
- Salary: £24,000 - £28,000 p/a
- Full time, 37 hours
- Company Penson
- Holiday
- Free Parking Permit!
Key Responsibilities of the Administrator:
Client Communication:
- Respond promptly and professionally to client inquiries via email, phone or in person.
- Assistant with scheduling appointments and meetings
- Calling clients to discuss acceptance of proposals.
Document Management:
- Producing letters from a template library software
- Organise and maintain physical and digital files.
- Accurately entering data into various databases
Team Coordination:
- Collaborate with team members to ensure seamless workflow.
- Provide cover for colleagues during absences or busy periods.
- Assisting Managers with client quotes, invoices, and accounts submissions
Office Operations:
- Manage office supplies, equipment, and inventory.
- Manage petty cash.
General Admin Tasks
- Handle incoming and outgoing mail.
- Assist with data entry, record keeping and expense tracking.
Qualifications needed as the Administrator:
- Attention to Detail: Accuracy is crucial.
- Time Management: Prioritise tasks effectively and meet deadlines.
- Communication skills: Clear and professional communication with clients and colleagues
- Adaptability: Thrive in a fast-paced environment and handle unexpected challenges while being able to seek clarification when needed and proactively address discrepancies
- Tech Proficiency: Familiarity with office software (E.g. Microsoft Word, Excel, Outlook)
- Adaptability: Willingness to learn and adapt to new software tools
If this sounds like you, please apply with your CV in word format today or please contact Emma Hutchings at the Pertemps Plymouth office for more information.