Job Title: Office Manager and PA to Chair
Location: Warrington
Salary: £30,000 - £35,000 per annum
Role: Permanent – Full Time
We Are McCarthy. A dynamic Recruitment, Consulting and Training business who are committed to providing bespoke, industry leading service to our clients and candidates alike. With a strong commitment to excellence and innovation, we are looking for a highly organised, motivated and detail orientated Office Manager and PA to join our team.
At McCarthy Recruitment, every day brings new challenges and opportunities. That's why we need someone with a hands-on, can-do attitude to thrive in this role. If you're ready to make a significant impact and drive success in a fast-paced sales environment, then this is the role for you.
The Office Manager will oversee the daily administrative operations of the office, including coordinating office activities, managing supplies, handling administrative support, and ensuring office efficiency. In addition to office management responsibilities you will also support our chair as their dedicated PA working on a range of personal and professional executive assistant tasks.
Office Manager & PA to Chair Key Responsibilities:
- Diary management
- UK and international personal and professional travel, accommodation and expenses
- Plan and execute company meetings, events, and training sessions.
- Oversee and coordinate various functions within the business, including finance, HR, marketing, supplier contracts/negotiation, sales KPI, health and safety, reporting, and IT management
- Manage financial activities, including budgeting, forecasting, and financial reporting, bookkeeping, creditor management, debtor management, cash flow management and bank reconciliation, supporting month-end and year-end close processes
- Assist with recruitment processes, including scheduling interviews, manage the onboarding of new employees
- Negotiate and manage supplier contracts to ensure favourable terms and optimal relationships, act as liaison with vendors, service providers,
- Develop and implement sales KPI reporting systems to track performance and drive improvements, collation of management information, P&L and sales reporting
- Oversee the management, repair and renewal of office equipment, IT management, ensuring efficiency, security, and compliance with best practices.
- Support the Sales Support team with holiday cover in all aspects of day-to-day tasks from office management to supporting with our meeting room business, Flexible Meetings
- Manage projects and deliver to all deadlines.
- Problem solve, be able to spot issues and create a plan to rectify them.
- Communicate ideas and business initiatives to the team to ensure the sharing of best practice and maximisation of sales and business growth.
Skills, Qualifications and Key Attributes
- Proven experience in a similar role, with a track record of success in managing multiple functions within a dynamic organization.
- A strong working knowledge of Xero or similar finance system
- Ability to handle multiple tasks and work under pressure
- Excellent attention to detail and accuracy
- Problem-solving skills and initiative
- Experience of management of multiple diaries, scheduling travel and accommodation
- Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams and levels of the organization.
- Strategic mindset with the ability to think creatively and drive innovative solutions.
- Exceptional organizational and time management skills, with the ability to prioritize and manage competing priorities effectively.
What We Offer:
- Competitive salary and benefits package
- Opportunities for professional development and career advancement
- A collaborative and supportive work environment
- Free parking
- Free weekly boxing class
- Annual team building events
- Annual international training conference
If you're highly organised and want to be a vital part of our team, we'd love to hear from you!
APPLY NOW
for immediate consideration for this Office Manager & PA to Chair opportunity.
The Legal Bit:
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. By applying for this role, you are explicitly consenting for McCarthy Recruitment to hold and process your data in compliance with the General Data Protection Regulations. And your details will be added to our holding database. We process certain personal information about you for our legitimate business interests to identify and contact suitable candidates about positions that may be relevant to them. Details are set out in our privacy policy at privacy. If you wish to exercise your right to access, erase or restrict the processing of your data please contact us at the office and we will respond to your query.