About Us: Hello Earth is an award-winning, B Corp Digital Performance Marketing Agency for eCommerce and DTC brands. We are a performance-driven digital agency that maximises efficiency and delivers results for socially responsible DTC brands. We're committed to using profit for purpose and inspiring responsible business practices that help companies become digitally carbon neutral while championing people and the planet. Our unique approach combines assertive marketing with compelling storytelling, turning visions into conversation.
Services include: Paid Social, Paid Search, Performance Content, Email, and Subscriptions.
Role Overview: As the Assistant Finance Manager, you will support the CEO in various financial activities, including reconciliation, VAT returns, bookkeeping, raising invoices, following up on unpaid invoices, and managing the company's expenses. This role requires a detail-oriented professional with strong analytical skills and a comprehensive understanding of financial principles and practices.
Responsibilities:
- Financial Reconciliation and VAT Returns:
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Perform regular bank and account reconciliations to ensure accurate financial records.
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Prepare and submit VAT returns in compliance with HMRC regulations.
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Assist in month-end and year-end closing processes.
- Bookkeeping and Financial Records Management:
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Maintain accurate and up-to-date financial records using accounting software.
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Record financial transactions and ensure all entries are accurate and complete.
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Assist in preparing financial statements and reports.
- Invoicing and Accounts Receivable:
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Raise and issue invoices to clients promptly and accurately.
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Follow up on unpaid invoices to ensure timely collection of receivables.
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Manage and resolve any invoicing discrepancies.
- Expense Management:
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Oversee the management and reconciliation of company expenses.
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Process expense claims and ensure compliance with company policies.
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Monitor and report on expense trends and variances.
KPIs:
- Accuracy and Timeliness of Financial Records:
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Ensure all financial records are accurate and up-to-date.
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Complete reconciliations and VAT returns within specified deadlines.
- Efficiency in Invoicing and Collection:
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Issue invoices promptly and follow up on unpaid invoices effectively.
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Maintain a low level of outstanding receivables.
- Compliance with Financial Regulations:
- Ensure all financial activities comply with relevant regulations and company policies.
- Effective Expense Management:
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Accurately process and reconcile company expenses.
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Provide timely and accurate expense reports.
Characteristics:
- Detail-Oriented and Organised:
- Strong attention to detail and organisational skills to manage multiple financial tasks effectively.
- Proficient in Accounting Software:
- Expertise in using accounting software and financial tools.
- Excellent Analytical and Problem-Solving Skills:
- Ability to analyse financial data and resolve discrepancies.
- Strong Communication Skills:
- Ability to communicate effectively with team members and clients regarding financial matters.
What you'll get in return
- Competitive salary up to £30,000 depending on experience and level (FTE)
- 41 days leave a year, which includes 12 days of personal leave we encourage you to take. (FTE)
- Full healthcare insurance for you and your children. Including £500 and £300 for dental and optical costs, respectively.
- We've fully adopted remote working. But don't worry, we still spend lots of time together with our renowned away days, team days and charity days.
- From clear progression plans, promotions, commissions and bonuses' the opportunities for those who want it, are there.
Inclusion and equality
Here at Hello Earth, equal opportunity runs through every aspect of the business. We are creating an environment where a diverse mix of talented people want to work, do their best and share in our journey for the long term. We're building a team that represents a variety of perspectives and backgrounds, as we believe that the more inclusive we are, the better and more innovative our work will be. We strive to be a workplace where everyone feels empowered and can be their authentic selves.