JOB AD:
PA to Directors & Vice Presidents - 16 month Fix Term Contract MUST SPEAK Korean!
Hybrid working - 3 Days in the office, 2 days from home
Location: Weybridge
You will provide a proactive and high standard of support to the Managing Director and Vice President, while managing their diaries to ensure that appointments and meetings are efficiently prioritised, allowing them to make maximum use of operational time. This is a full-time role requiring flexibility and commitment in an interesting and varied environment.
Role and Responsibilities:
Acting as a first point of contact: dealing with correspondence and phone calls
Managing diaries and organising meetings and appointments, often controlling access to the md
Booking and arranging travel, transport and accommodation
Organising meetings, events and conferences
Reminding the md and vice president of important tasks and deadlines
Typing, compiling and preparing reports, presentations and correspondence
Legal administration (grammatical review of documents to be sent to legal, submission of legal matters onto internal legal system and monitoring/progressing of matters through to conclusion)
Managing databases and filing systems
Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers and clients
Collating and filing expenses
Miscellaneous tasks to support the md and vice president
Administration and support to the hr team
Translating short news summary (English) into Korean
Uploading translated news onto an internal platform for HQ colleagues on a daily basis
Key Requirements:
Excellent communication skills, both orally and written, with a high level of competence with English Grammar
Fluency in the Korean language
Discretion and trustworthiness: you will often be party of confidential information
Flexibility and adaptability, able to work additional hours or be contactable as required
Organisational skills and the ability to multitask
The ability to be proactive and take the initiative
Tact and diplomacy
A knowledge of standard software packages and the ability to learn company-specific software if required.