We are seeking a detail oriented individual to handle our digital and physical record efficiently.
If you excel in maintaining organisation in a dynamic setting, are adept with record-keeping systems, and have a customer focussed approach this role is perfect for you!
Join us and be a vital part of our efficient and forward-thinking team!
Salary: £23,500 to £23,893 per annum (£14,100 to £14,335, pro rata for part time)
Contract Type: Permanent
Working Pattern: Part-time (22.2 hours per week) 3 days per week (Wednesday to Friday) 09:00am to 5:00pm
Location: West Sussex Record Office, 3 Orchard Street, Chichester, PO19 1DD
Interview Date: 26 September 2024
Your role will be located within the Records Management Service, which oversees the legal and non-current administrative records for the entirety of West Sussex County Council.
The Opportunity
In this role, you will have the opportunity to be involved in all aspects of working within the Records Management Team which will require you to:
- Deliver an effective storage and loan service of legal documents and closed files to WSCC colleagues/clients.
- Diligently process requests electronically, retrieve documents that are prepared for collection, issue receipts upon their return, and update the database.
- Identify legal documents for cataloguing, meticulously entering all essential information into the database, and then thoughtfully packaging and storing these important documents.
- Be a first point of contact to answer enquiries regarding access to stored legal documents and requesting the daily printouts of legal document loans.
The work is bustling and diverse, yet it may sometimes lead you into cold and dusty storerooms, where you will need to navigate the challenges of moving trolleys, heavy records, and documents.
For more information on the Key Skills as well as the Qualifications and/or experience required, please refer to the Job Description attached.
About You
We're looking for someone who is self-motivated and a proven track record of working in a customer focussed environment.
You will be able to demonstrate excellent communication and interpersonal skills, communicating on several different levels with multiple stakeholders and adapting your style accordingly.
With a minimum of two A-Levels, or relevant NVQ level 3 or equivalent qualification or experience demonstrating a good level of numeracy and literacy, you will be computer literate with excellent communication skills.
You will be a team player who can foster and nurture positive working relationships. Alongside strong communication skills, you can prioritise tasks to meet deadlines.
An interest in the county's history and archives would be an advantage. If you're organised, detail-oriented, and have a passion for historical knowledge of the county and local area, this is the perfect opportunity for you.
Rewards and Benefits
From flexible working (where possible) to access to our Employee Assistance Programme, we aim to create a supportive and dynamic working environment where employees can achieve their full potential, achieve a healthy work-life balance and are rewarded for the work they do.
A laptop and mobile will be supplied if applicable to your role. You will benefit from 25 days annual leave, rising to 28 days after 5 years' service plus the opportunity to buy additional leave, an excellent local government pension scheme as well as a range of discounts giving our staff access to hundreds of offers.
For more information about the wide variety of benefits you can take advantage of please visit our Rewards and Benefits page.
Further Information
The reference number for this role is CPP00973.
Does this sound like the opportunity for you? Click apply below, upload your CV, and complete the application form, explaining how you meet the key skills in the attached job description. Please ensure all that any gaps in employment are covered in your CV.
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We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject to 3 years referencing and a health check.
Equity, inclusion and accessibility is very important to West Sussex County Council. We welcome and encourage applications from everyone, as this helps us build a diverse and talented workforce, that reflects the communities we serve. We ensure our approach to recruitment is flexible and supportive to enable all applicants to be at their best and to ensure they have the best possible chance of success.
We operate a guaranteed interview scheme for applicants that have a disability, are a veteran or are a care leaver. More information can be found on our application help page.
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