ISAPS is looking to appoint a proactive, adaptable, and highly organised Executive Assistant to join our small dedicated remote-working team.
This is an exciting time to join us and take the next steps in your career: the successful candidate will enjoy a variable and broad workload, engaging with international stakeholders at all levels, and will have the opportunity to take responsibility, work independently and develop in the role.
About the role:
The Executive Assistant provides comprehensive support to our Executive Director to coordinate all aspects of our business; working with our Board and committees to take our services to our international community of plastic surgeons to the next level, and to further our mission to improve education in our field for the benefit and safety of patients.
You will be the first port of call for the Executive office, responsible for managing communications; coordinating meetings; preparing reports and presentations for the Board; supporting the development and project management of strategic initiatives; and maintaining, delivering and improving high-quality office management systems and processes across the organisation.
About you:
Educated to degree level, with strong demonstrable experience in a relevant role (preferably but not necessarily gained within a membership organisation, university or medical environment), you will be comfortable working at pace on your own initiative. We would like to hear from candidates who will embrace and enjoy the opportunities, and challenges, of working in a small ambitious organisation: able to manage multiple projects concurrently and to build effective relationships.
Key attributes will include:
- Demonstrable experience in a relevant role, including working with Boards.
- Highly organised, with exceptional competence in MS Teams and Office 365, including report writing, managing data in excel and preparing PowerPoint presentations.
- Adept at analysing and evaluating needs quickly, managing conflicting deadlines, and able to see tasks through to completion in a timely manner.
- Energetic, enjoys working at pace, and taking initiative and responsibility within a small team.
- Demonstrates strong customer focus, attention to detail and a commitment to the highest quality outputs
- Skilled at developing relationships and welcomes the opportunity to work with medical professionals in an international environment.
- Self-motivated: effective working from home, whilst equally happy to travel to work or meet colleagues in London, or to represent ISAPS at international events when needed.
- Proactive, adaptable, resilient, diplomatic, solutions focused and culturally aware.
- Whilst English is the official language of ISAPS, other European languages may also be an advantage.
About us:
The International Society of Aesthetic Plastic Surgery is registered as a non-profit organization in the USA and is the leading international professional membership body dedicated to patient safety in aesthetic plastic surgery and the provision Aesthetic Education Worldwide ®. We do this by promoting and providing the highest quality education and training, providing lifelong learning, and developing opportunities for knowledge exchange. We currently serve a growing membership of more-than 5,000 Board certified plastic surgeon members in 117 countries.
Our team is international too: small but highly effective, we work together remotely, across international boundaries, to make a big difference for our international community.
Reporting to
: Executive Director
Tenure
: Full time (5 days per week), permanent
Salary
: Depending on skills and experience [£35K - £42K]
Location
: Home working, ability to travel to London 1-4 times per month
Benefits:
- 25 days holiday excluding bank holidays, plus a 3 day allowance available after one year, for office closure (usually over New Year)
- Holiday entitlement increases with service
- Matched Pension Plan
- The opportunity for growth, responsibility and ownership
Process:
Apply online with CV and personal statement / cover letter, explaining your suitability for the role, giving your current remuneration and notice period and confirming your availability for interview.
Since the position is available immediately, we may request informal conversations with high calibre candidates as applications are received. We will also request some assessment tasks to be completed as part of our shortlisting process. If you do not hear from us within 28 days of our closing date you may assume your application has not been successful on this occasion.
Closing Date:
9am August 9th
Interviews
: Shortlisting (ongoing)
Final interviews:
Thursday August 15th
We reserve the right to close the vacancy early in the event of a very large number of applications.
You may have experience of the following: Executive Assistant; Executive Coordinator; Executive Office Manager; Executive office coordinator; Project Support; Project Assistant, Project Coordinator, Project Administrator, Project Management, Business support Admin; Business Support Officer; Operations Coordinator; Senior Executive Assistant, Executive Support; Education coordinator; Partnerships coordinator; Engagement coordinator;
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