Project Officer
My client is a leading non-profit organisation, currently seeking an experienced Project Officer to join their team in Omagh or Fermanagh.
This is a Full-Time, Fixed-Term Contract until the 31st of March 2025 (with the possibility of extension).
Working Hours: 37 hours per week.
With a salary of £29,269 - £31,364 per annum – dependent on experience.
Job Role:
You will be responsible for promoting and developing high quality, evidence-informed early services for young children, their families and communities.
Essential Criteria:
- 2 Years experience in an administrative and/or finance role, to include monitoring, managing and analysing of financial records/data to meet reporting requirements.
- Degree Level Qualification.
- IT proficient with ability to demonstrate working knowledge in Microsoft Office packages including Word, PowerPoint, Excel, Access and Outlook in particular, strong technical skills to analyse and produce statistical/partnership reports.
- Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
- Excellent organisational skills with a high level of attention to detail.
Main Duties and Responsibilities:
- To support assessment of a competitive grant application and award process for the allocation of the Pathway Fund in line with the requirements of the Department of Education.
- To support drafting award letters to successful and unsuccessful applicants; and provide administrative support at feedback clinics to unsuccessful applicants.
- Develop and maintain needs-led computerised and manual systems to ensure that all appropriate data, trends, statistics and performance measures are gathered, analysed and communicated.
- Assist with the development and maintenance of administrative support systems in delivering grant aid to community organisations across Northern Ireland.
- Assist with the execution of the Pathway Fund Advertising/Communications Strategy and prepare publicity materials including print, web and social media in adherence with lead funder guidelines.
- Develop and maintain an Issue Log to detail issues and concerns, actions taken and communication with projects held centrally and individually.
- Assist with the development of quarterly implementation, management, progress and financial reports to lead funding body.
- Provide support with data management, quality control and verification of payments.
- Assist with operational and financial issues in relation to funding and contractual agreements.
- Able to work in the absence of other staff and use initiative to prioritise workload.
- Assist with the development of the Pathway Fund Annual Reporting.
- Provide secretarial support to the Pathway Fund Team including planning and coordination of meetings, minute-taking, preparation of papers, and following up on actions.
- Develop and maintain computerised and manual filing systems that meet the needs of the Pathway Fund Team.
- Diary management of the Pathway Fund team and make appointments as appropriate.
- Maintenance of Pathway Fund database and production of mail-merged Letters of Offer, guidance, general correspondence and reports from same.
- Production of reports in relation to analysis of project grants and technical assistance.
- Liaising with fund staff in relation to monitoring of expenditure/returns from projects supported under the DE Pathway Fund.
- Perform general office duties.