Salary £35,000 - £40,000 - NO HYBRID WORKING, ONSITE in SW London.
Really amazing team, friendly and outgoing with a family feel.
Our client is an award-winning law firm offering a comprehensive range of family law and private wealth services. They deliver top-quality service to achieve the best results for its clients. The team leverages decades of experience from leading family and private client law firms to ensure excellence in every case.
Job description:
Diary Management: Handle diary management and respond to internal diary-related queries.
Expense Management: Collate and record monthly expenses.
Client and Professional Liaison: Arrange calls, video conferences, in-person meetings, and restaurant reservations.
Meeting Room Booking: Book meeting rooms both internally and externally.
Prospect Liaison:
- Schedule initial calls.
- Send forms to clients.
- Dispatch LEGL onboarding emails and engagement letters.
Mediation Process Management:
- Schedule intake and joint sessions.
- Send mediation process emails.
- Dispatch onboarding documents, LEGL links for AML checks, and payment on account.
- Send session summary emails and invoices.
- Renew FMC membership.
- Schedule meetings with the mediation coach.
- Manage the mediation voucher scheme.
Coaching and Training: Schedule coaching and training sessions and provide necessary documentation.
Correspondence: Draft covering emails and send letters and emails on behalf of Peter/partners.
Electronic Signing: Electronically sign COFA forms, contracts, and documentation on behalf of Peter/partners.
Resolution Committee Support:
- Assist with preparation and scheduling for Resolution drafting committee meetings.
- Organize national and regional Resolution committees, including setting up SharePoint folders and BaseCamp for meetings, liaising with attendees, fielding questions, and tracking attendance.
Project Management:
- Schedule meetings and provide relevant documentation.
- Schedule follow-up meetings and check project progress.
- Remind Peter/partners of stalled projects.
- Liaise with third parties as needed.
Membership and Event Management:
- Maintain membership to the International Association of Foreign Lawyers and organize attendance at relevant events.
- Assist with travel arrangements, including booking taxis, trains, flights, hotels, and activities.
- Field calls when partners are unavailable, take messages, and assist where possible.
- Monitor partners' inboxes during their annual leave and forward relevant emails to appropriate staff.
- Organize client-hosted events, including booking venues, catering, sending invites, and collating attendance lists.
- Liaise with third parties, including PR and marketing agencies.
- Assist with the creation of marketing material.
- Attend events to assist with organization.
Administrative Tasks:
- Note-taking.
- E-filing.
- Time recording.
- Any other reasonable responsibilities expected in a personal assistant role.
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.