Finance Assistant West Bromwich Permanent, Full-time Monday to Friday 8am to 5pm (full-office based) £25,000 to £28,000 depending on experience and is negotiable
Pertemps are supporting a growing company in the heart of West Bromwich, if you are an experienced Finance Assistant then please read on to hear more about this great opportunity.... I would love to hear from you!
A Finance Assistant is a vital member of the finance team, responsible for providing administrative and clerical support to ensure the smooth functioning of financial operations. This role involves tasks such as data entry, invoice processing, account reconciliation, and general office administration.
The primary objective of the Finance Assistant is to contribute to the efficient and accurate management of financial records and processes. You will be responsible for accurately inputting financial data into accounting software, ensuring that the information is reliable and consistent.
Responsibilities of the Finance Assistant:
- Accurately entering invoice details such as vendor name, invoice number, date, amount, and product or service descriptions.
- Recording payment details, including payment method, date, and amount.
- Inputting employee expense reports, verifying supporting documentation, and categorising expenses appropriately.
- Entering bank statements, checks, and other financial transactions into the accounting software.
- Posting journal entries to the general ledger to record financial transactions.
- Verify, process, and record invoices, ensuring timely payments and accurate tracking of expenses. Key steps involved in invoice processing include:
- Ensure that the invoice includes all necessary information, such as vendor name, invoice number, date, description of goods or services, and amount due.
- Compare the invoice details to purchase orders or contracts to ensure accuracy and prevent overcharges.
- Assign appropriate accounting codes to the invoice items based on the company's chart of accounts. This ensures that expenses are recorded in the correct categories.
- Enter the invoice information into the accounting software, including vendor details, invoice number, date, amount, and accounting codes.
- Obtain necessary approvals from authorized personnel, depending on the invoice amount and company policies.
- Process the payment according to the company's payment terms and methods (e.g., check, wire transfer, electronic payment).
- Record the invoice and payment information in the accounting software to update accounts payable and vendor balances.
- File the invoice and supporting documentation for future reference.
- Reconcile bank and other accounts to ensure accuracy and identify discrepancies.
- Perform administrative tasks such as filing, photocopying, and data management.
- Provide support to the finance team in various tasks, such as preparing financial reports and analysing financial data.
- Manage the debtors ledger, ensuring accurate recording of customer accounts and timely collection of payments.
- Monitor customer creditworthiness and take appropriate action to collect overdue payments.
- Support the purchase ledger team in processing supplier invoices and managing accounts payable.
- Prepare the cash book, recording all cash receipts and payments.
- Reconcile bank accounts to ensure accuracy and identify any discrepancies.
- Assist with the preparation of management accounting reports, such as profit and loss statements and balance sheets.
Requirements of the Finance Assistant:
- 2 years' experience minimum as an Accounts Assistant.
- AAT qualified is preferable.
- Effective communication both verbally and written.
- Previous experience liaising with suppliers and customers.
- Able to use own initiative and results driven.
- Prioritise workload and adapt to different deadlines.
- Team player and able to work independently.
- Strong customer focus.
- Interpersonal relations with ability to have honest and open communications whilst building rapport.
If you have experience as a Finance Assistant/ Accounts Assistant and have an AAT qualification (preferred), then please click "Apply" now to be considered for this opportunity to be part of a growing business in the heart of West Bromwich.