My client is an international company that has been established since 1977. It is involved in theatre, film, television, video and concert productions, merchandising, magazine publishing, records and music publishing!
Client Details
The Legal Coordinator will provide administrative support to the legal team including reviewing and drafting legal documents, maintaining an orderly filing system, managing correspondence and diary coordination. There will also be some additional administrative duties to support HR. This role requires an organised individual who is confident working with legal documents and has a strong eye for detail.
Description
- Supporting the in-house legal team to manage the company's global production activities as well as all other areas of the business including licensing, publishing, recording, film/TV, merchandise and digital;
- Document management and filing including in relation to legal show bibles, contracts and correspondence - both in hard copy and digital formats, including copying/scanning etc.;
- Assisting with reviewing, drafting and document editing/formatting of legal documents including licences / NDAs / cease and desist letters / clearance forms;
- Managing the royalty letter process (drafting, distributing and following up on responses);
- Managing the OnBase workflow, contract database and deal approval system, maintaining up to date records and uploading documents;
- Managing communications and correspondence with key stake holders and royalty participants (drafting, distributing and following up on responses);
- Managing task lists, meeting agendas and following up on action points, creating and updating trackers and spreadsheets;
- Fielding and dealing with both internal and external legal/copyright enquiries (i.e. status of licences/agreements, contract term queries, photography and translation rights queries);
- Acting as a team coordinator, managing calendars, booking rooms and assisting with administrative duties; and
- General assistance to the legal team.
- Assisting with the drafting and issuing of employee and consultancy offer letters/contracts/settlement agreements;
- Assisting with the drafting and issuing of private & confidential staff letters;
- Assisting the People Manager with internal recruitment of staff;
- Document management and management of HR Trackers;
- Supporting the COO and People Manager with any general employment matters.
Profile
- Highly competent with filing and document management systems, both digital and hardcopy;
- Excellent organisation skills;
- Confident and polite phone manner;
- Highly skilled in drafting, editing and formatting spread sheets, memos, notes, general correspondence and other documents including a sound grasp of MS Word (including track changes software) and Excel.
- Strong and confident communicator (both written and oral);
- Excellent attention to detail;
- Reliable and pro-active;
- Can maintain absolute discretion;
- Works well within a team;
- Ability to multi-task and manage several matters coincidentally and to prioritise workload as appropriate;
- Passion/Enthusiasm for the performing arts and the theatre industry desirable; and
- An understanding of intellectual property, copyright and/or licencing would be beneficial
Job Offer
- A competitive salary of £30,000 per year
- A hybrid work model with 4 days in the office and 1 day of remote work
- An opportunity to work in the media, arts, theatre and entertainment organisation making a real difference
- A friendly and supportive company culture
- Opportunities for professional development
We look forward to receiving your application and discussing how you can contribute to our dedicated team in London.