THE VACANCY
Bloxham School is seeking to appoint a Finance Administrator to support the Finance team.
JOB DESCRIPTION
Sales Ledger:
- Credit control.
- Providing prompt responses to billing queries from parents having discussed with the appropriate members of staff.
- Invoicing.
- Allocating receipts and reconciling customer accounts.
- Processing bursary applications and issuing bursary letters.
- Supporting sales ledger duties including extras charges: registration fees, deposits, and acceptance fees: fees in advance scheme; school trips; laptop scheme.
Purchase Ledger:
- Checking the bank payment runs match the supplier invoices.
- Maintaining the gas and electricity billing spreadsheets.
- Collating and issuing the gas and electricity charges for lets.
- Processing purchase invoices.
- Supporting purchase ledger duties including credit cards; purchase invoices; purchase orders; purchase ledger correspondence.
Banking
- Processing credit card receipts using a credit card machine.
- Setting up bank payments.
- Handling petty cash, ensuring authorisation levels have been met. Counting and recording cash received.
- Supporting banking duties including posting bank receipts, bank reconciliations.
- Supporting the Finance team.
KEY INFORMATION
Start Date: As soon as possible
Accountable to: Finance Controller
Working Hours: 37.5 hours a week, Monday to Friday 9.00am to 5.00pm
Salary: £32,000 per annum depending on experience
Closing Date: 9am on Wednesday 29th May 2024
BENEFITS
- Enrolment in the School's defined contribution pension scheme
- 25 days' paid holiday plus bank holidays
- Tea, coffee and lunch provided during working hours
- Free parking on site
- Access at no charge to the School's sporting, swimming and fitness facilities, including gym and tennis courts
- Strong, supportive staff community with a school counsellor available
- Opportunities for continuous professional development
PERSON SPECIFICATION
- Previous experience of working in an accounts team
- Strong ICT skills with ability to use Word and Excel
- High standards of written and oral communication
- Excellent attention to detail
- Ability to develop an effective rapport with staff and parents
- Ability to work as a member of a small team with shared goals
- Ability to work under time pressure
- A bookkeeping/accountancy qualification eg. AAT
- Previous experience of ISAMs and iFinance
SAFEGUARDING
The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS). The School may carry out online searches on shortlisted applicants and all applicants will be required to provide details of their online profile, including social media account names/handles, as part of their application.
The safeguarding responsibilities of the post include:
The post holder's responsibility will include promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/ he comes into contact. The post holder will be required to adhere to and ensure compliance with the School's Child Protection Policy at all times. If, in the course of carrying out the duties of the post, the post holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, s/he must report any concerns to the School's Designated Safeguarding Lead.
The post is exempt from the Rehabilitation of Offenders Act 1974. The School is therefore permitted to ask job applicants to declare all convictions and cautions on a self- declaration form in advance of attending an interview (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.