Location: Ringwood
Salary: to £25k
Hours: 8.45am-5.15pm Mon-Fri please note that this is an office based role
Benefits: 31 days holiday inc bank hols (with chance to accrue more for service), choice of 2 benefits from Medical cashback scheme, additional pension contribution, £150 towards gym membership or additional annual leave, death in benefits scheme, regular staff socials, star of the month award, breakfast on the last working day of each month, refer a friend scheme
Aspire Jobs are working exclusively with our Professional Services client to help them recruit an experienced Administration Assistant/Receptionist to join their growing team in Ringwood.
This is a very important role as it will see you being the front face of the business, greeting all visitors and clients to their offices. The reception desk is a sole desk in reception, so you must be someone who is happy to work on your own a lot (other than visitors and colleagues popping in and out). However, you will also help provide general admin experience to the business as and where needed but based on a reception desk. Although the business has a telephonist, you will also be expected to answer any overflow calls, these tend to be busier on Mondays and Fridays.
The successful Administrator/Receptionist will have a "can-do" attitude and be flexible to undertake a wide variety of tasks - nothing will phase you. It would particularly suit someone who has working in a front facing customer service/reception/front of house role, especially those in hospitality. However, you must have some previous office experience.
This is a dynamic and challenging environment with a fun and supportive culture, providing a high-quality service to their clients. Their culture supports and encourages your career development, with real opportunities to progress throughout the firm. Full training and onboarding will be given.
The role requires someone with a strong personality to deal with various team members at all levels, but obviously handled in the right way! They are a friendly team who have been with the business for a long time.
The successful Administration Assistant/Front of House will:-
- Have previous admin experience
- Be of a professional appearance for a front of house role within a professional services business
- You will be a "can-do" person where nothing phases you
- Have a positive & flexible attitude
- Be willing to muck in with any task required
- Have good IT skills - Word and Excel
- Have an excellent communication manner
- Have good attention to detail
- Ideally, have some experience within a professional services or compliance company (although this is not essential)
- Be confident and committed
- Be reliable and flexible
Your duties will include,
- Greeting clients when they come into the office with a professional and friendly manner
- Dealing with incoming calls and taking messages
- Supporting the Ringwood office with all admin tasks required
- Post and DX duties
- Maintaining a high level of client service at all times
- Self-motivated and able to work with minimal supervision
- Photocopying, filing and e-filing
- Assisting with archiving
- Accepting client payments and photocopying ID, all in accordance with the firm's anti-money laundering procedures.
- Open and close client files
- Booking and setting up meeting rooms via a central meeting room diary for various offices
- All other general office duties
- Manage the car park registration system
This Admin Assistant role would suit people who have been receptionists, hotel receptionist, spa receptionist, customer services, administration assistant, office administrator or similar.