The starting salary for this role is £18,743 per annum (pro rata to £26,777 FTE), working 25.2 hours per week.
We are looking for a part time Team Administrator to work in this varied and interesting role within the Children, Families & Learning Business Support Team based in our Woking office. A laptop will be supplied if applicable to your role.
This role is part time working 3.5 days per week. Monday - Wednesday, 8:50am - 5:00 pm. Thursday, 08:50am - 12:30pm. Our Social Care Business Support teams provide support to front line social care workers and, whilst you won't be required in the office 5 days a week, there is the expectation you will work in the office on a rota basis at least two days a week. Core working hours are 08:50-17:00 to ensure full cover is provided to operational teams and front-line call lines.
This is an 18-month fixed term contract/ secondment opportunity.
Please note, the contractual location for this role is currently Quadrant Court. However, it is our intention to move within the local area to Victoria Gate in Central Woking later this year.
Rewards and Benefits
- 26 days' holiday (prorated for part time staff), rising to 28 days after 2 years' service and 30 days after 5 years' service
- Option to buy up to 5 days of additional annual leave
- An extensive Employee Assistance Programme (EAP) to support health and wellbeing
- Up to 5 days of carer's leave per year
- Paternity, adoption and dependants leave
- A generous local government salary related pension
- Lifestyle discounts including gym, travel, shopping and many more
- 2 paid volunteering days plus 1 team volunteering day per year
- Learning and development hub where you can access a wealth of resources
About the Role
Children, Families and Learning provides a range of highly specialist services to vulnerable children and young people. Services are delivered directly to children and their families within extensive statutory frameworks and staff working in these areas need specialist knowledge in order to deliver effective services to these high risk and high need groups. Our administration teams support front line Social Care and Education staff.
In this role you will organise multiagency meetings on behalf of the social care teams, liaise with professionals both within Social Care and with other agencies; keep track of information, update and maintain spreadsheets and databases; take meeting notes and subsequently distribute to involved parties, ensuring timescales are met; and provide performance information.
You will be highly organised and willing to take responsibility and use initiative; and comfortable in setting your own priorities and meeting deadlines. You will make sure that everything is in place to guarantee that all runs smoothly for the processes and teams you support.
Excellent interpersonal skills are essential along with a high level of written and oral communication skills. You will have experience of working with highly confidential information in a customer focused environment and have the ability to work under pressure and to tight deadlines.
We are looking for someone who:
- Has a solid background in administration
- Has experience of working in a busy office environment
- Has excellent customer service and communication skills
- Is confident, organised and able to implement a proactive approach to your work
- Has excellent IT skills and is proficient in using Microsoft Office
Shortlisting Criteria
To be considered for shortlisting for this position, we ask during the application process that you clearly evidence your experience when answering the following questions:
- Please outline your administration experience
- Note taking support to meetings is a large part of this role. Please give evidence, with examples, of your laptop note taking experience
- Please describe, and give examples, of how you maintain good customer service
- Please list the skills and any qualifications you have that are relevant to this job
The job advert closes at 23:59 on 14th July 2024. However please note that applications will be shortlisted and interviews held on an ongoing basis at the vacancy may be filled before the closing date.
Our Commitment
Surrey County Council is proud to be a Disability Confident Employer. A guaranteed interview will be offered to all disabled applications where:
- The candidate has evidenced the minimum criteria for the role through their application
- The candidate has chosen to share that they have a disability on the application form
Our application form and onboarding process will provide an opportunity to request any reasonable adjustments for the interview and/or the role. We want to be an inclusive and diverse employer reflecting the community we serve and particularly welcome applications from all underrepresented groups.