One of my Banking clients is looking to hire someone to support the Company Secretary by:
Attending formal governance meetings (meetings vary from between 30 minutes to 3 hours)
Taking manuscript notes capturing what you hear
Noting key discussion points
Noting what was agreed
Noting what action is to be taken by whom and by when
Drafting accurate and succinct minutes in English within an agreed timeline on the bank's template
Sharing the draft minutes with the Company Secretary and others
Revising the minutes
Filing the minutes
Maintaining action reports, creating consolidated action reports for individuals, circulating action reports, following up assigned actions with owners
Updating and maintaining various calendars
Providing cover for the secretariat administrator e.g., general administrative duties such as arranging meetings, circulating agendas, collation of meeting packs etc.
Assisting in the preparation of MI/committee submissions for the Secretariat
Assisting in following up/monitoring items to conclusion
Developing a close working relationship with the Secretariat (a small, friendly team of two) and other members of staff
You
- Are passionate about delivering a great service, getting it right first time
- Are methodical and organised with good attention to detail
- Have excellent written and verbal communication skills in English
- Are comfortable drafting non-standard emails, letters, reports, minutes and other business documents in English
- Have the skill to communicate what you hear accurately and succinctly including financial information
- Comfortable dealing with confidential information
- Have a proven track record drafting in English preferably with previous experience preparing detailed and comprehensive minutes of meetings and a knowledge of banking
- Have a good working knowledge of Microsoft office
- Fast and accurate typing, data input, shorthand or speed writing
- Are a personable, fast learner with a friendly, proactive approach
- Can work under pressure
- Can meet tight deadlines
- Desire to manage one or more committees.
As this is a small friendly team, the role would suit someone who is a team player and who can engage easily with colleagues in other departments.
Role is on site Monday to Friday close to Bank tube station.
This is a temp to perm role with an immediate start. If you have the writing skills but no banking experience, don't worry, training will be provided to the right person