Executive Assistant (Corporate) - 12 month maternity Cover
The Firm
Our client is a leading, Top 30 law firm with offices worldwide.
Their experience spans corporate, commercial litigation and arbitration, employment, private wealth, finance and more.
The firm understand the importance of diversity and seek to attract diverse talent.
The Role
To cover a period of maternity, our client is seeking an Executive Assistant to support 3-4 of their Corporate Partners. This is a full time role, Monday - Friday, 9:30am - 5:30pm, with hybrid working.
Previous Corporate EA experience from a leading City law firm is essential. Duties will include:
- Proactively manage and control Partner diaries using discretion and business knowledge to prioritise commitments
- Extensive arrangements of appointments, conferences and meetings across different time zones and offices, using different processes and IT infrastructure (video conferencing, tele-conferencing, client office software etc.)
- Maintain a robust file management system for all electronic and hard copy correspondence and documents
- Liaising regularly with fee earners to identify work commitments, prioritising workloads accordingly
- Prepare for all meetings, including preparation of all pre-reading documentation (if appropriate)
- Travel arrangements including liaison with travel companies, arranging visas, booking travel and accommodation, arranging currency, and preparing itineraries
- Co-ordinate and assist with global visitors
- Arrange photocopying, printing, scanning, organising post and couriers
- Ensuring partner PDPRs are up to date
You Can Expect
- A competitive salary
- Hybrid working
- Life assurance, private health and dental care for you and your family
- A range of flexible benefits including gym discount and retail vouchers
- Tech, cycle and electric car schemes
- The opportunity to support the firm's charity through volunteering leave
Required Skills & Experience
This role is for a proactive and highly competent Executive Assistant who will operate successfully in a pressurised and fast-paced environment.
The ability to collaborate with fee earners and clients, provide professional and client-focused support, and build effective relationships are key to the success of this role.
You must have:
- Previous EA experience from a top City law firm
- Extensive travel arrangements experience
- Diary management experience
- Billings experience
To apply, please contact Birchrose Associates asap.
Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.