BMC Recruitment Group are currently recruiting for a Personal/Executive Assistant to join our client who are an award-winning group of financial services and technology companies based in Newburn, Newcastle Upon Tyne.
Key Benefits they offer:
- Salary based on experience - £30,000 to £35,000 DOE
- Full-time permanent position
- Working Hours - Monday to Friday 8:30am - 5:30pm (1hr Lunch) (Flexible with starting hours)
- Hybrid Working - There will be some hybrid working based on the executive reporting into / 1 Day Working from Home
- Free on-site parking
- 33 days annual leave, including bank holidays
- Company pension contribution (increases with length of service)
- Financial Services Academy - Allowing employees to develop their career within the wealth management sector
- Company/team events throughout the year
Key Responsibilities:
- Provide end-to-end executive support to multiple Executive Committee members, ensuring seamless coordination of all administrative, scheduling, and communication needs.
- Act as a trusted liaison between executives and internal/external stakeholders, board members, and senior leadership.
- Prepare, proofread, and manage confidential correspondence, presentations, reports, and briefing materials.
- Handle sensitive information with absolute discretion and maintain the highest levels of professionalism at all times. Confidentiality is essential here.
- Assist with the planning and execution of strategic offsites, leadership events, and board-level meetings.
- Monitor and manage executive inboxes, ensuring prompt responses and flagging of urgent matters.
- Support with administrative processes such as expense management, approvals, document handling, and compliance checks.
Skills and attributes:
- Executive Support: Demonstrated ability to provide high-level administrative support to senior leaders, managing complex calendars, travel arrangements, and shifting priorities across multiple time zones.
- Communication: Exceptional written and verbal communication skills, with experience preparing and proofreading high-quality documents, reports, and presentations.
- Event Coordination: Proven experience supporting the delivery of strategic offsites, leadership events, and board-level meetings.
- Inbox and Workflow Management: Skilled in overseeing executive inboxes, flagging priorities, and ensuring timely responses.
- Administrative Excellence: Strong competency in expense processing, approvals, compliance, and document management using modern productivity tools.
- Confidentiality and Discretion: Absolute professionalism and integrity in handling sensitive information.
- Personal Attributes: Highly organised, proactive, detail-oriented, adaptable, and capable of operating with discretion and sound judgement in a fast-paced environment.
- Technical Proficiency: Highly proficient in Microsoft Outlook, Excel, Teams, and other productivity tools, with strong general computer literacy.