Medical Administrator
Seasonal
London
Competitive
This role requires flexibility during our busy season with regards to hours and days worked.
This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.
We are looking for a Medical Administrator to undertake the following duties on a day-to-day basis:
Key responsibilities
- Receive post on a daily basis, open it and date stamp it. Deliver to the relevant person within the department.
- Ensure that the interpreters complete a relevant time sheet for the hours worked. Calculate the amount owed and send to HR for payment.
- View the properties prior to a rental agreement is in place.
- Coordinate with the relevant departments to ensure they are made aware of the set up required prior to the guest's arrival.
- Ensure a smooth departure from the rental properties by coordinating with the relevant departments and external companies.
- Manage all rental related invoices.
- Ensure the interpreters complete a relevant time sheet for the hours worked. Calculate the amount owed and send to HR for payment.
- Secure and correctly package any goods required for movement to Dubai via Air Cargo. Pass package to Purchasing assistant so that appropriate paperwork can be raised for its eventual shipment.
- Receive all inbound telephone enquiries and redirect them to the appropriate person in an efficient manner.
- Carry out both paper and electronic filing regularly and ensure that they are kept up to date.
- Order sufficient departmental stationary when required.
- Any special payment requests are to be recorded on a Special Payment Request form and submitted to the Chief Ops Officer for authorisation. Once approved, pass to accounts for payment.
- Any petty cash requests are to be dealt with as above. A receipt is to be obtained as a record of the movement of cash.
Knowledge/Experience/Skills/Abilities
- Previous experience in an administrative role
- Excellent knowledge of MS Office and databases
Personal Attributes
- Trustworthy
- Honest
- Ability to work under pressure, prioritise and meet deadlines
- Excellent communication skills
- Flexible to the changing demands of the role
- Patient and understanding
- Ability to use own initiative
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