- *Job Title: Executive/Personal Assistant**
- *Job Summary:**
We are seeking a highly skilled and organized Executive/Personal Assistant to provide administrative support to our senior leadership team. The successful candidate will be a bilingual individual with fluency in German. The Executive/Personal Assistant will be responsible for managing the daily schedules, correspondence, and special projects of one of the partners.
- *Key Responsibilities:**
- Provide administrative support to senior leaders, including managing their calendars, coordinating travel arrangements, and preparing schedules and itineraries
- Handle and respond to correspondence, emails, and phone calls in a timely and professional manner
- Prepare and distribute meeting materials, including agendas, minutes, and reports
- Coordinate and arrange meetings, appointments, and events with internal and external stakeholders
- Develop and maintain spreadsheets, databases, and other records to track progress and performance
- Prepare and edit documents, reports, and presentations in English and German
- Conduct research and provide analysis on various topics as needed
- Maintain confidentiality and handle sensitive information with discretion
- Be comfortable with travelling with the Partner to Germany for client meetings. Please note this is a very small part of the role and would require prior planning and approval. It would not be expected on short notice.
- Collaborate with other departments to ensure seamless communication and coordination
- *Requirements:**
- Fluency in German (written and spoken)
- Excellent communication, organizational, and problem-solving skills
- Ability to work independently and as part of a team
- Strong attention to detail and accuracy in all tasks
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to prioritize tasks and manage multiple projects simultaneously
- High school diploma or equivalent required; associate's or bachelor's degree preferred