Company description:
DSV – Global transport and logistics
DSV is one of the very best performing companies in the transport and logistics industry. 75,000 employees in more than 90 countries work passionately to deliver great customer experiences and high-quality services – as part of the operation or in a variety of supporting roles. If you have drive and talent and enjoy responsibility, we'll give you the support you need to explore your potential and forward your career.
Read more at www.dsv.com
Job description:
Job description for Facilities Assistant
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our facilities managers and their teams, assisting in the daily office needs and managing our teams' general administrative activities.
Part-time 22.5 hours a week
- The Main aspects of the role include:
- Administration tasks associated with all the facilities teams' live projects.
- Liaising with suppliers / contractors to ensure tasks are on track.
- Setting up new suppliers on the DSV system
- Updating Testing records for Gateway House (Purfleet) facilities and Scan House (Harwich) facilities.
- Updating of the property Data base
- Compiling Tender documents in association with the Facilities team.
- Compiling monthly reports for submission to the directors and sustainability team from the solar project, EV charging project and any future projects which may be required to be communicated to a wider audience.
- Ensure the cleaning at Scan house and Gateway house is being completed to an acceptable manner, via liaison with the facilities team and communication this information to the cleaning companies.
- To carry out any other reasonable requests from the facilities team.
Procurement roles:
- Ordering pre-printed stationary for the UK, obtain prices, raise purchase orders, monitor stock levels and deal with ad-hoc matters (Irongate / Complete)
- Keep up to date costings, arrange bulk deliveries, provide quarterly updates to Lyreco, and communicate price increases where necessary. (Lyreco)
- Authorise logins, ordering of uniforms as and when required, authorise new items added to the portal and deal with ad-hoc matters (Veltuff).
- Add new users to the CWT systems when necessary.
This role will evolve as the Team expands their roles in and around the management of the UK based projects.