Reed are supporting a fantastic organisation based in Norwich, recruiting for the position of Receptionist, Estates & Facilities Administrator to join the team in Norwich City Centre, for a 9 month fixed term contract. Working hours of Monday to Friday 9am-5pm with one hour lunch break.
Free parking on-site is available.
Aiming for a start date of Monday 10th June (possibly flexible)
The role
- Handle telephone calls as first point of contact, dealing with queries, taking messages and forwarding on information in a timely manner.
- Handle any complaints and direct to the Assistant to the Chief Executives Office.
- Maintain stock levels of membership leaflets and general information as well as maintaining notice boards.
- Handle payments for retail sales and the completion of the daily sales returns.
- Assisting with customer queries relating to Eventbrite bookings and car parking at visitor centres.
- Handling the post on a daily basis and maintain supply of stamps, distributing deliveries to staff
- Enter cash/cheques received in the excel daily register and pass to the Head of Finance
- Assist the Estates and Facilities Assistant with vehicle and building insurance renewals as required
- Input and update data on the Asset Management System, assist with monitoring and advising on upcoming planned preventative maintenance in the Estates and Facilities Assistant's absence.
- Assist with issues relating to staff parking and the movement of cars, monitoring of the electric charging points for the electric fleet.
- Maintain emergency kit bag, de-icer, cleaning cloths and first aid supplies for the vehicles.
- Take minutes of the Estates and Facilities team meetings.
- Photocopying and laminating as requested.
- Assist with bookings for the meeting rooms, vehicles and items of equipment e.g. projectors etc.
- Ordering supplies including stationary, corporate clothing, name badges, business cards, diaries, PPE equipment, kitchen consumables and refreshments
- Provide occasional administrative support to other teams if required
We are looking for:
- A minimum of 1 year experience managing administration or a reception function
- Strong communication skills and interpersonal skills with high standards of service
- High levels of detail and accuracy
- Strong organisation and time management skills with ability to multitask and priortise
- Ability to be flexible and adaptable to a variety of daily situations
- Excellent team working skills
- Ability to work on own initiative
Package
- Salary of £22,750
- Free onsite parking
- Friendly and professional team environment
- Annual leave
- other perks!
Please apply with your updated CV if you're interested in this great opportunity, or contact Nikki Cranmer at Reed Norwich.
Thank you