Your new company
Our client is a highly reputable Russell Group University based near Central London focusing on public research. My client is looking for an interim appointment to join on a 3-month contract, to join as part of the principal's office focusing on their new Latin American initiative supporting the Assistant Vice Principal.
Your new role
Business, administrative and personal assistant support service to the Assistant Vice-Principal:
- `Supporting the Associate Vice-Principal Strategic Partnerships to arrange international travel and manage a complex diary of conflicting priorities.
- Supporting logistical arrangements for international trips and overseas workshops for student recruitment. This will include arranging flights and accommodation, preparing trip itineraries and programmes, collating contacts, financial administration and follow-up actions/outcomes.
- Administrative/secretarial service for meetings as required, including preparing agenda papers, minute taking and following up actions as well as inviting and hosting external guests.
- Performing other administrative duties, including supporting with equipment purchase and similar.
General administration and event support:
- Support with the production of reports, business papers, spreadsheets, presentations and other documents.
- Undertake financial administration (including procurement, raising purchase orders and processing expenses claims), ensuring compliance with the financial regulations.
- Support organisation of international and national events with the aim of raising the university's profile, including a Leadership Programme and Research Conference in August.
What you'll need to succeed
You will need experience working as a Personal Assistant, ideally in Higher Education working at a senior level. You will need to have experience working with external and internal stakeholders. You will have experience managing a fast-paced senior member of staff with an ever-changing diary. You will need experience of international travel arrangements, including itinerary management, flights and hotel bookings. You will need experience of organising a large scalae event or conference and servicing meetings. You will need to have a proactive approach, where taking your initiative comes naturally to you, and you will need to be able to hit the ground running.
What you'll get in return
This role is a hybrid role, where you will be expected to be in office a minimum of 3 days a week but will require you to be flexible to match business needs. You will get a temporary contract at a competitive rate at a highly reputable university, to start as soon as possible.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
If you have not been contacted, please assume your application has not been successful.
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