A brilliant opportunity I am seeking a professional, friendly, and organised Part Time Temporary Receptionist & Office Coordinator to be the welcoming face and efficient heart of our office. This position is ideal for someone who thrives in a dynamic environment, offering a seamless front-of-house experience while also supporting office operations and facilities management.
Key Responsibilities:
Reception Duties
Greet and welcome all visitors and guests on arrival, ensuring a positive and professional first impression.
Manage visitor bookings and pre-register guests using the office system to streamline sign-in processes.
Provide visitors with a health and safety induction and manage sign-in/sign-out procedures.
Liaise with relevant staff to ensure visitors are met or escorted promptly.
Book meeting rooms, hospitality, and refreshments, ensuring timely delivery and appropriate storage.
Handle incoming/outgoing mail and courier services, including franking and postage equipment management.
Act as the first point of contact for general guest queries (e.g. local amenities, travel advice, taxis).
Ensure the reception area, lounge, and meeting rooms are clean, well-stocked, and set up correctly.
Conduct regular checks on room set-ups, AV equipment, and consumables.
Support the wider team with preparation for special meetings and events.
Report maintenance and technical issues promptly and ensure timely resolution.
Coordinate access for authorised contractors, referring unexpected personnel to the Office Manager.
Systems & Administration
Manage external meeting room bookings using internal systems and resolve conflicts effectively.
Maintain and support the visitor sign-in system.
Assist colleagues with travel, office, and purchasing system queries.
Essential Skills & Experience
Experience in a similar front-of-house, receptionist, or office coordination role.
Strong organisational and time-management skills.
Excellent verbal and written communication abilities.
Confident using Microsoft Office, particularly Word and Excel.
Comfortable working independently and as part of a team.
What We Offer:
A collaborative, supportive team environment
A central role within the day-to-day running of a busy Reception this is an office based role
Flexible working start time can be 9 or 9.30am finish at 2pm Monday to Friday
Free onsite parking
The role is offered with a view to starting ideally in June to the 31st October 2025 could possibly be extended