Reports to: Practice Manager & Head of Department
Role: Legal Secretary (Personal Assistant)
Location: Newcastle Upon Tyne.
Hybrid Work.
Salary: £22,000pa
- To provide daily support to solicitors in managing their files and clients
- To uphold exceptional standards of quality and client care Key Activities & Responsibilities:
- Word processing/typing and associated procedures (e.g. photocopying/scanning) on behalf of any of the firm's fee earners
- Sorting incoming post on a daily basis, including allocation to the appropriate files for consideration by fee-earners.
- Telephone and personal contact with clients progressing matters where possible without giving legal advice
- Making and accurately diarising appointments including making room/Teams bookings.
- Filing (mostly electronically but also paper in certain circumstances) ensuring that files are up to date, labelled correctly, in chronological order and easily accessible at all times.
- Assistance and support to fee-earners in time recording and billing.
- Preparing documentation bundles and use of e-bundling software (where appropriate) including use of PDF docs Compliance
- To follow all policies and procedures contained within the Office Manual
- To act in accordance with the regulations of the Solicitors Regulation Authority, and all other relevant bodies
- To provide assistance to fee-earners in ensuring files meet relevant standards and comply with regulations Teamwork
- Work as a team player with all staff
- To assist and work appropriately and considerately with fee earners and support staff
- To attend and participate in any meetings of the department or the firm when required Competence & Development
- Maintain a good knowledge and understanding of office equipment and IT systems with a proactive approach to the introduction of new systems
- Maintain knowledge and skills in relevant practice area(s).