NOW Careers is exclusively recruiting on behalf of a leading Charity. With offices in both Swansea and Cardiff, my client is seeking an experienced Finance Manager to join in the newly created role of Finance Manager, which will involve supporting the Head of Finance and Project Managers with financial management and reporting.
The Finance Manager will manage a small team (2 direct reports) to provide an efficient and robust financial management systems and reporting and supporting budget managers in understanding financial information. This role will also provide support to the Head of Finance in areas such as IT and Facilities. The role will suit a finance professional, who also brings transferable skills in terms of project coordination / management.
Financial Systems and Procedures
- Maintain day to day accounting records of the Charity and processing on the computerised accounting system to maintain up to date and timely financial records:
- Lead on key finance and internal services related projects and developments, supporting the Head of Finance.
- To provide a partnership with managers to allow them to effectively manage budgets and to ensure financial process and procedures are followed.
- Line management responsibility for the Finance Officers.
- To manage the accounting systems and payroll (external bureau) and to assist the Head of Finance in preparation of annual financial accounts and audit file. Developing and implementing Financial System improvements.
- To undertake all aspects of financial transaction processing and reconciliations as required e.g., Purchase Ledger, Sales Ledger, Bank, Nominal, Payroll allocation and reconciliation in conjunction with the Finance Officers.
- Ensuring that all expenditure and income is accounted for in a manner satisfactory to our auditors, funders, the Head of Finance and the Board.
- Preparing monthly and quarterly management accounts and variance reports in a format which will assist staff/ SMT and Board to control and monitor their income and expenditure.
- Preparation of Quarterly VAT returns and Annual Vat adjustments
- To liaise, in conjunction with the departments, with the Charity's funding bodies on all necessary financial matters.
- Drafting and updating annual budgets and cash flow forecasts in liaison with the senior and other budget managers.
- Assist the Head of Finance in all future financial forecasting including three-year plans, funding applications and scenario planning.
- To ensure all necessary statutory returns, i.e., VAT, Inland Revenue, Charities Commission etc., are submitted within the necessary time limits.
- To ensure all systems are kept up to date and in an orderly and methodical fashion.
- To ensure that the accounting system gives full information for management purposes and that all work deadlines are met.
- Arrange the annual audit of the accounts, ensuring all information is ready for the auditors within statutory deadlines.
- Supporting project managers with understanding their financial reports, budgets and forecasting. . Preparing financial information to support project managers with bids and funder reporting.
- To keep up to date with developments in accounting practice and accounting regulations that might affect the Charity.
- Assisting the Head of Finance in the drawing up of the Finance & Audit Committee agenda and attending the quarterly meetings as required.
- Acting as a Bank Signatory on all the Charity Bank Accounts and liaising with the bank as required.
IT / Digital
- Support the Head of Finance in managing the relationship with our IT Support Partner , escalating issues as required, ensuring problems are reported and solved.
- Collaborate with cross-functional teams to ensure project timelines, budgets, and deliverables are met
- Leading the Internal Digital Champions ensuring coordination between IT Support Partner, the Digital Champions and the staff they support.
- Monitor project performance and identify potential risks or opportunities for improvement
- Communicate key updates to stakeholders and senior management
- Assisting the Head of Finance with the management and development of Strategies, e.g., the IT / Digital Strategy.
The charity is developing a flexible and hybrid working approach for all staff, with a minimum of 1 day per week working in the office, either Swansea or Cardiff). In person attendance at meetings may be required from time to time where virtual meetings are not possible.
Holiday entitlement is 29 days plus Bank Hols and 2 additional Christmas Days
Enhanced Mat and Pat leave is offered
Statutory pension on offer
My client is ideally looking for an AAT qualified candidate although exceptional QBEs will be considered, as well part qualified CCAB candidates. The successful candidate will possess significant finance experience including transaction processing, payroll management, management accounts preparation, budgeting and cashflow management, computerised accounting systems e.g. Sage. Charitable sector is desirable but not essential. Effective project management skills, able to act as a project "driver", facilitating the achievement of required task and experience of managing projects through to successful completion. Experience of managing a team (including remotely), including mentoring / developing staff, performance appraisal is essential. You will have the ability to problem solve and analyse data and statistical information and use it to develop, monitor and improve services. The successful candidate will possess strong IT skills and experience in using Microsoft Excel for financial analysis and reporting.
This is a really great opportunity to join a national leading Charity in a newly created role and continue to make a real difference to the community that they serve.