Role Overview
Do you prefer candidate management over business development?
Do you want the breathing space to build up your team of locums? Would you welcome support with your administration so you can develop availability and focus on delivery?
You will know delivery, on a temp desk, is all about your worker's availability - the who, what, when, why!
You may already source through various jobs boards, but what would the impact of having access to THE advertising portal in the healthcare sector do for your performance?
Working with an assistant, you will be covering the Staff Bank, an internal pool of temporary workers placed in to Medical Laboratory Assistant and Biomedical Scientist assignments. These are typically Monday to Friday, long term bookings - so no frantic calls demanding that someone needs to turn up for a 12 hour shift in the morning with no notice, at 1700 on a Friday. Having administrative support will allow you to develop and build those relationships with your temp desk and recruit new people according to the Laboratory needs.
You will also be able to explore your creative side by supporting in Career Events, conferences, writing adverts and other recruitment marketing material. You know it can be a bit hectic, that's why you will be supported with issuing contracts, logging the onboarding process and getting the candidates through the all important compliance process.
Your client? The laboratories across Synnovis.
Role Responsibilities
- Develop positive relationships with managers and bank workers to improve bank fill rates
- Use persuasive skills to encourage uptake of bank shifts
- Coordinate existing candidates' availability throughout the business in line with department needs and support with the process when transferring to Permanent
- Continually look for new ways to attract a diverse pool of talent
- Develop candidate pools for key roles through social media marketing
- Administer CV responses, register candidates, and assist in the creation and maintenance of talent-pools - conducting initial pre-screening via telephone and email
- Advise recruiting managers on bank processes, practices, and procedures. Ensure consistency and compliance
- Maintain knowledge and understanding of changing trends and legislation as appropriate
- Liaise with recruiting managers regarding the needs of temporary workers, identify the best candidates for the services and arrange the assignments
- Maintain availability of Staff Bank pool of candidates, selecting appropriate candidates to fill requirements and assign on the Staff Bank system, currently Clarity
- Co-ordinate bookings of Locum staff from external suppliers where operationally required
- Ensure all changes to terms and conditions are communicated to the Payroll and wider HR team
- Work with Payroll to ensure new starters are set up and internal moves are communicated in a timely manner
- Ownership of departmental mailboxes ensuring emails are responded to in a timely manner and escalated where appropriate.
- Undertake recruitment administration as required using electronic applicant tracking system, currently Trac and co-ordinating the Staff Bank system, currently Clarity.
- Creating and filing accurate personnel records for Bank staff, ensuring the electronic file is kept up to date with all required documentation
- Ensure the recruitment database is accurate and kept up to date
- Effectively deploy bank workers to varying assignments using the Clarity technology to facilitate this process
- Negotiate pay rates
- Ensure the invoices and the time sheets are processed in a timely manner. Investigate timesheet and invoice queries as requested. Liaise with procurement and finance departments regarding the payments to bank workers