Executive Assistant & Office Manager - Cardiff
We are recruiting an experienced and proactive Executive Assistant & Office Manager responsible for providing comprehensive support to the Partners, including diary management, financial tasks, personnel management, MI reporting, project work, event coordination, marketing support, and general administration duties, based in Cardiff
Client Details
The organisation in a Financial Advisory and Accountancy firm based in Cardiff Bay who work with well known organisations in the private sector and public sector across Cardiff, London and other major cities. They have won multiple awards for the service that they offer and have an excellent reputation with their clients. Below is some of the services that they offer:
- Mergers and Acquisitions (M&A): Assisting clients in buying or selling businesses, conducting due diligence, negotiating deals, and structuring transactions.
- Capital Raising: Helping companies raise funds through debt or equity offerings, initial public offerings (IPOs), private placements, and other financing methods.
- Valuation: Providing expertise in determining the value of businesses, assets, and securities for various purposes, such as M&A transactions or financial reporting.
- Financial Analysis: Conducting in-depth analysis of financial data, industry trends, and economic factors to support decision-making and strategic planning.
- Restructuring: Advising companies facing financial distress or restructuring needs, including debt restructuring, turnaround strategies, and bankruptcy-related services.
- Strategic Advisory: Offering strategic advice and solutions to enhance business performance and maximise shareholder value.
Description
To provide high quality personal and administrative assistance to the Partners and wider team.
Key Responsibilities
- Organising the Partners diaries, worldwide travel, coordinating and supporting their various daily tasks, and being the first point of contact for the business
- Build and maintain key business relationships with clients and suppliers
- Manage supplier contracts and stock control - I.T, Phones, Building Maintenance, Stationary
- Responsible for office procedures e.g Compliance, GDPR, FCA returns, ICAEW Audits, Health & Safety, First Aid, Fire Marshall
- Project based work
- Financial management; creating sales invoices, processing expenses, process bank payments, chasing debtors
- Personnel Management; Ensuring employee files are accurate and up to date, tracking absence including sickness and holidays, employee training, development plans
- Organise and facilitate the full recruitment process and the induction of new employees
- Orchestrate and run the graduate/work experience programme
- Create and proof company documents
- Event Management; Strategy Days, Business events, Team building
- Point of contact for any office queries from individuals
- CRM management
- Participate in MI preparation
- Responsible for monitoring and coordinating marketing materials and distribution
- Manage the firm LinkedIn page/website
- Ad hoc BD/Marketing support, including research &out-reach to potential new clients
- General Administration duties
Profile
A successful Executive Assistant & Office Manager should have:
- A degree in Business Administration or related field.
- Proficiency in MS Office Suite.
- Excellent time management and organizational skills.
- Outstanding verbal and written communication skills.
- Ability to work effectively in a team and independently.
- Strong problem-solving abilities.
- A high level of discretion and confidentiality.
Job Offer
- A competitive salary ranging from £35,000 - £40,000 per year.
- A comprehensive benefits package.
- A vibrant and inclusive company culture that values innovation and collaboration.
- Opportunities for professional development and growth within the technology and telecoms industry.
- A central location in Cardiff with a modern and comfortable work environment.
We invite all interested candidates to apply for this exciting opportunity to become an integral part of a leading company in the technology and telecoms industry.