Viva Planning is a dynamic, fast-paced organisation. We pride ourselves on delivering exceptional service and fostering a supportive and inclusive work environment. a fresh perspective and a commitment to redefining the way families navigate the complexities of securing their futures.
We have an exciting opportunity for an experienced and highly organized Administrative Assistant to join our team. The ideal candidate will have a minimum of 5 years of administrative experience, be comfortable handling phone calls, and be proficient in various administrative duties. This role is crucial in ensuring the smooth operation of our office and supporting our team.
Key Responsibilities:
- Answer and direct phone calls in a professional manner
- Manage and organize schedules, appointments, and meetings
- Prepare and distribute correspondence, memos, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements:
- Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus
You Will Receive:
- Basic- £23,000 / £26,000
- Bonus scheme
- Great holiday Entitlement plus bank Holidays
Due to the high volume of applications we receive, we will make every effort to respond with feedback although this is not always possible. If you have not been contacted within 5 days, then unfortunately you have not been successful on this occasion, but we may keep your details on file and contact you with future opportunities