Receptionist
Enhanced DBS is essential.
REPORTS TO: Office Manager
PAYSCALE: £13 per hour
LOCATION: Harlow
TERMS: Based on 37 hours a week, 40 weeks per year
7:30am to 4:30pm Monday - Friday
CONTRACT: Temporary OR permanent to start in September 2024
PURPOSE OF THE JOB
To provide a helpful, supportive and friendly service to students, visitors, staff and parents and to carry out various administrative tasks.
Liaison with:
The post-holder is expected to liaise with all members of staff within the Academy and other Trust members of staff who may be on site.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
This list is not exhaustive, but includes:
Personal Responsibilities:
- Manages all elements of reception including monitoring security cameras, gates, car park barrier and seeing visitors on-site.
- Manage visitors, trust and cleaners signing in and lanyards
- Manage the SCR information for regular external visitors
- Deal with queries from parents/carers and visitors
- Answer telephone queries
- First Aider (preferable)
- Book taxis when required for pupils
- Organise assembly registers for assembly days
- Manage faculty and SLT pigeon holes ensuring always up to date and emptied regularly
- Manage the updating of whole school staff telephone list
- Manage deliveries and school post including sorting and franking
- Managing all ordering of stationary for office, including backing paper for main corridors
- Manage reception area displays and other areas when required
- Managing and printing of staff and student ID cards
- Ensuring the reception area is well maintained at all times
- Manage school mail email account
- Managing parental requests for updates on Bromcom
- Organise refreshments for specific events when required
- Any admin duties which require assistance
Additional duties:
- To play a full part in the life of the School community, to support its distinctive mission and ethos and to encourage staff and students to follow this example.
Other specific duties:
- To continue personal development as agreed
- To assist with the carrying out of risk assessments as appropriate
- To ensure that Health and Safety policies and procedures are followed
- To actively engage in the performance review process
- To undertake any other duty as specified by the Headteacher not mentioned in the above
- To comply with the School's Health and Safety Policy and undertake Risk Assessments as appropriate
- To be aware of and work in accordance with the school's child protection policies and procedures, and to raise any concerns relating to such procedures which may be noted during the course of duty
- To be aware of the responsibilities for all staff to protect personal data under the GDPR, work in accordance with the school's data protection policy and ensure that any suspected data loss or theft is reported immediately, as directed
General responsibilities common to all members of staff
All staff are responsible for the safeguarding and wellbeing of pupils and must follow guidance and policies.
Enhanced DBS is essential.
For more information click apply or call Leonie at Love Success.
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