Our client is a specialist in their field, and they are looking for a dynamic and enthusiastic Facilities Coordinator to join their team based in central Leeds.
This is newly created role will initially be a 6-month Fixed Term Contract, with the possibility of extension.
This is an exciting opportunity to join an international organisation and the successful candidate will become part of a small facilities management team.
The role
- Managing records and managing the organisation of Health and Safety documentation, providing support to ensure regulations are met.
- Coordinate between the business and third parties, including liaising with suppliers, ordering equipment and processing invoices.
- Managing documents.
- Assigning incoming emails in ticketing system and priortising tasks.
- Completing all facilities documentation for all offices, including regular checks and updates.
- Scheduling periodic office services inspections/checks i.e. water, electrical, air conditioning.
- Coordinating Office Lease and Service Charge related administration.
- Signing off invoices and raising queries with unexpected amounts.
- Equipment management, including for joiners and leavers and maintaining lists of equipment staff have at home.
- Recording office equipment and disposal of items for each office.
- Completing Certificate check lists.
- Supporting with documentation for EU offices.
- Organising visits from contractors when needed.
- Providing ad hoc Receptionist cover, when needed.
About you:
- Prior experience in an administrative role.
- Experience of working to strict deadlines.
- High attention to detail.
- Strong self organisational ability.
- A team player.
- Comfortable dealing with numbers and figures.
- Ability to engage in physical tasks such as moving equipment and setting up meeting rooms.
This is a fully office-based role.
If you are an experienced Administrator, ideally with faculties management experienced, please click apply today or call us on !
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.