Team Assistant
Location: London
Length: 3 Months
Rate: £15 - £18 p/h PAYE
Hours: 9am – 6pm
This client is one of the world's largest and most respected broadcasting organisations. One of the UK's flagship media organisations, this client operates numerous TV channels, radio stations and digital platforms, catering to diverse audiences both in the UK and around the globe.
Job Purpose:
The purpose of the role is to provide comprehensive administrative assistance to managers and team members within a nominated team(s). The role will be responsible for a broad range of administrative tasks e.g. the handling and direction of queries, maintenance of records, acting as the first point of contact for the team, coordination of projects and activities.
Key Responsibilities:
- Provide comprehensive administrative and operational assistance to team using discretion to identify and resolve first line issues, referring to supervisor/manager for assistance as necessary.
- Organize key team & external meetings including coordination and distribution of agendas, supporting documents, production and distribution of minutes, and follow-up on outstanding actions.
- Assess the range and volume of work to be undertaken for the day or days ahead and plan to ensure work is completed to time and to an appropriate standard.
- Make routine arrangements and bookings, according to clearly defined instructions, and provide diary management assistance to team to help ensure that they use their time effectively.
- Maintain, efficiently operate and improve a range of office processes and administrative systems (including filing) to ensure the smooth running of the team.
- Prepare documents, presentations and other materials to a clear brief, using established formats and standard software.
- Prepare straightforward analysis, manipulation and interpretation of data.
- Use discretion to identify and resolve first line issues, referring to supervisor/manager for assistance as necessary.
- Follow set ordering procedures to ensure adequate low value supplies/resources are available to meet office/work unit requirements.
Responsible for coordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT.
Knowledge / Skills / Experience:
Essential
- Experience of providing administration assistance in at least one organization.
- Organized with ability to prioritize own workload effectively, to coordinate activities and conflicting demands to ensure that tight deadlines are met.
- Effective communication skills with the ability to work well with range of people at all levels.
- Ability to research, gather, analyze, collate and present information as required.
- Proficient computer skills with strong experience of office software packages (i.e. Word, Excel and PowerPoint.).
- Ability to use own initiative with minimal supervision and deal with routine queries as they arise, escalating to others as necessary.
- Strong attention to detail.
Desirable
- Media sector experience.
Relevant business administration qualification
Job Impact:
Decision making
- Typically directed by a combination of management, guidelines, processes and precedent.
- Generally, work to short term deadlines. Arrange tasks within a daily routine.
Role holder will perform a range of tasks as part of a specific service or service team and providing or contributing to the provision of support services to an agreed quality standard or specification. There will be minimum day to day supervision but clear guidance. The roles require an understanding of the allocated workload but also an ability to react to changing priorities. Initiative is needed to handle processes and casework and to resolve problems and queries based on experience and judgment. The roles require a good working knowledge of systems and processes and may involve responsibility for a specific area of work from start to finish. This means there will be responsibility for completing tasks within the agreed schedule and for resolving any problems or queries although the more complex issues will be referred to others.
Scope
- Financial. Role/team dependent.
Employees.