We are seeking a dedicated HR and GDPR Officer for a school in Benfleet to cover maternity leave until July. This role is crucial in managing our recruitment, HR processes, and ensuring compliance with GDPR regulations. To work 3 days per week - Tuesday, Wednesday and Thursday.
Key Responsibilities:
Recruitment and Probation Management:
- Manage the recruitment process, including placing advertisements, responding to enquiries, and administering the shortlisting process.
- Arrange interview days and participate in the recruitment interview process as needed.
- Ensure all recruitment and HR paperwork is correctly uploaded to the HR system and filed in personnel files.
- Raise requests for references and medical clearance, alerting the Chief Financial Officer and Heads of Academies to any issues.
- Issue end of probation letters to staff who have successfully completed their probation period.
- Act on information from the Chief Financial Officer to set up new contracts or amend existing contracts.
- Maintain all records related to recruitment, induction, and probation, including archive material.
HR Administration:
- Produce and send personnel letters in a timely manner.
- Ensure all staff personnel records (including electronic files) are accurate, up-to-date, and confidential.
- Liaise with payroll over changes to staff pay and keep the HR system updated with staff personnel information.
- Record weekly absences on the HR system and raise any absence issues with the Chief Financial Officer.
- Compile weekly approved absence reports and send them to Heads of Academies.
- Monitor and manage staff medical certificates.
- Provide general administrative support as required.
- Check and input monthly unpaid staff absences on payroll.
- Maintain a Monthly Changes Spreadsheet detailing all changes to contracts, starters, leavers, and data changes, providing this to the Chief Financial Officer monthly.
- Maintain the single central register, including relevant pre-employment checks (Right to Work in the UK, DBS, overseas checks, and teacher prohibition).
- Maintain records of staff appraisals and ensure they are completed in a timely manner.
- Ensure staff leaver processes are followed, including the destruction of documentation (paper and electronic).
GDPR Duties:
- Advise school leaders and staff about their data obligations.
- Develop and update data protection policies and procedures, completing actions raised in relation to GDPR audits.
- Monitor who in the school has access to personal data.
- Advise when data protection impact assessments are needed.
- Answer data protection enquiries from staff, parents, and pupils.
- Ensure privacy notices are regularly reviewed and updated.
- Support and advise staff with data protection queries.
- Advise the governing board or trustees on data protection risks.
- Coordinate responses to information rights requests and subject access requests.
Essential Skills and Attributes:
- Good working knowledge and understanding of IT, including word-processing, spreadsheet, and database software.
- Experience with school payroll and HR procedures (desirable).
- Knowledge of GDPR rules and regulations (desirable).
- Good level of numeracy and literacy.
- Experience working in an educational setting (desirable).
- Good standard of education (essential).
- Safer Recruitment trained (desirable).
- Able to maintain confidentiality in all circumstances.
How to Apply: Please send your CV