Project Manager
Salary: £43,000
Contract: 12-month Fixed-Term Contract, partial maternity cover with the possibility of becoming permanent
Working Hours: Full-time (37.5 hours per week, including breaks)
Location: Coventry, UK
Start Date: Early August.
Application Deadline: 11th July 2025
Our client based in Coventry is an IT digital consulting company that helps organisations succeed with technology.
They are a small close knit team which works a lot within the non-profit third sector and are justifiably proud of the massive social impact that their work has.
They are seeking a proactive and highly organised Project Manager to take responsibility for two key areas:
1. Operational delivery management, ensuring internal processes, meetings, and resource planning run smoothly; and
2. Project management of client-facing software projects, supporting the successful and timely delivery of technical workstreams.
This is a full-time role with a meaningful purpose, suited to someone who is detail-oriented, process-driven, and confident working across internal teams and with clients.
Key Responsibilities
Operational Delivery Management
Meeting Organisation
Ensure regular meetings (capacity, budget, project check-ins) are scheduled and well managed
Prepare for and facilitate meetings to ensure they run efficiently
Proactively track and follow up on actions arising from meetings
Liaise with the PA to directors to manage scheduling and logistics
Capacity Planning
Support capacity planning for a team of project delivery staff members
Use Asana's workload planner to track upcoming project work and leave
Ensure data is regularly reviewed and updated in collaboration with team members
Analyse timesheets to inform future capacity planning
Budget Monitoring
Maintain oversight of project budgets
Independently and jointly review budget data with directors and managers
Follow up on budget-related actions
Assist with monthly client invoicing in coordination with a director
Ensure budget tracking tools remain accurate and current
Project Tracking
Keep records of key actions and decisions made during project meetings
Follow up on outstanding tasks or information
Systems and Tools
Coordinate updates to tools, such as spreadsheets and automated reminders
Make or oversee changes to formulas, triggers, and workflows where required
Client Project Management (Software Projects)
Lead the planning and coordination of client-facing software projects
Define and document project delivery timeframes, milestones, and responsibilities
Develop and maintain project plans, ensuring clarity around dependencies and deliverables
Coordinate responsibilities across internal teams and client stakeholders
Identify and escalate risks, blockers, and scope changes in a timely and constructive manner
Ensure clients are kept informed with regular updates, status tracking, and clear communication
Support effective onboarding and handover of completed work to clients
Key Competencies
Excellent organisational skills and attention to detail
Proactive and self-sufficient; able to work independently with minimal supervision
Confident and professional communicator across all levels, internally and externally
Strong problem-solving skills, especially with data, timelines, and processes
Comfortable using a range of digital tools and systems, and able to quickly get up to speed with new ones
Key tools: Slack, Slab, Asana, Airtable, Google Workspace, Toggl
Experience managing or coordinating software/technical projects is essential
Familiarity with Agile or iterative delivery approaches is desirable
What they offer
A salary of £43,000, depending on experience.
A generous 7 weeks' holiday with very flexible working schedules available (as long as core collaboration hours are covered).
Many of the team have young families and other pursuits so they fully embrace flexible working.
All the kit you will need including a modern, powerful MacBook to work with as well as whatever you need for a productive, ergonomic working environment.