Job Title: Personal Assistant (PA)
Location: City of London
Hybrid
Are you an organised, proactive professional with a knack for multitasking? Join our dynamic team as a Personal Assistant (PA) and play a vital role in ensuring the smooth operation of our offices across the UK!
About the Role:
We are seeking a dedicated Personal Assistant (PA) to provide comprehensive administrative and secretarial support to a slick property firm based in the heart of London. As part of a "pool" resource, you will work across all our offices, assisting various teams to achieve their best. This is a fantastic opportunity to contribute to the success of our practice and work in a collaborative, fast-paced environment.
Key Responsibilities:
- Secretarial Support: Proactively assist surveyors, accounts, and business development teams, ensuring they operate efficiently. Handle telephone queries, manage digital dictation typing, invoicing, filing, and general office duties.
- Team Collaboration: Work closely with the Lead PA and other PA team members to distribute tasks fairly, meet deadlines, and participate in weekly resource meetings. Coordinate holidays and ensure your training needs are met.
- IT Expertise: Be a go-to person for IT applications, including Microsoft Word, Excel, PowerPoint, File It, and Outlook.
- Diary Management: Arrange meetings, manage diaries, and ensure all travel and meeting room bookings are handled efficiently.
- Office Management: Maintain office supplies, organise travel, and accommodations, and ensure adherence to health, safety, and hygiene protocols. Promote a tidy desk policy and overall office cleanliness.
What We're Looking For:
- Strong organisational skills with the ability to multitask effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office applications.
- A proactive attitude with a focus on teamwork and collaboration.
- Previous experience in a PA or secretarial role is desirable.
- Must have Audio typing experience
What's in it for you?
This role offers the opportunity to work in a supportive and collaborative environment where your contributions are valued. You'll be part of a team that encourages professional growth and ensures that no two days are the same.
Ready to take the next step in your career? Apply today and become a key player in the team's success!