ACCOUNTS PAYABLE CLERK - MANCHESTER
KEY ACCOUNTABILITIES INCLUDE:
Processing
- Manage the AP inbox daily, ensuring timely responses and issue escalation.
- Process supplier invoices accurately and promptly, ensuring VAT compliance.
- Ensure CIS invoices are processed according to HMRC guidelines.
- Post approved supplier invoices to the ledger daily.
- Reconcile and post credit card expenditures monthly.
- Post staff expenses.
Cash Management: Payments & Refunds
- Conduct regular payment runs.
- Process one-off payments as needed.
- Post direct debit and standing order payments.
- Send supplier remittances.
- Request, investigate, and post supplier refunds.
Supplier / Ledger Management
- Set up new suppliers in the system.
- Reconcile supplier statements and invoices.
- Regularly review ledgers and clear credit balances.
- Resolve supplier queries efficiently via phone and email.
- Proactively manage reminders and statements to avoid late payment charges.
Creditors Management & Reporting
- Prepare creditors reports as requested.
- Review and chase outstanding items requiring approval.
- Assist with year-end audits by providing necessary documentation.
Relationships
- Maintain professional relationships with internal and external stakeholders.
- Attend meetings as required.
Procedures, HR, and Compliance
- Understand and follow all relevant procedures.
- Update company documents and complete mandatory training.
- Comply with company policies and keep HR updated with personal information.
Other
- Support the evolution of processes and financial controls.
- Undertake ad-hoc tasks and projects as instructed.
- Maintain necessary qualifications and professional memberships.
WHO WE ARE LOOKING FOR:
Qualifications, Skills, and Experience
- Experience in a purchase ledger finance role (desirable but not essential)
- Experience within the property industry and service charges (desirable but not essential)
- Strong customer service skills and professional communication abilities
- Proficiency in Microsoft Word and Excel (Intermediate or above)
- Ability to take ownership of the role and multitask effectively
- Strong team player with a proactive and problem-solving attitude
- Excellent communication, organization, and attention to detail
- Effective time management skills and ability to meet strict deadlines
SPECIAL REQUIREMENTS
- Normal working hours: 9:00 am – 5:30 pm, Monday to Friday, based in Manchester
- Hybrid working policy with one day per week WFH and ad-hoc requests
- Flexibility to work extended hours occasionally
- Potential travel within the UK and abroad