Accounts Payable Associate - part-time
Location: Verdant, Edinburgh Park / Hybrd
Hours: 24 hrs per week.
Shift patern: Flexible and to be discussed.
Salary: £22,800 FTE, pro rata
Menzies Distribution are looking for an Accounts Payable Associate to join our Group PurchaseToPay (PtP) team. This role is a permanent contract based within our accounts payable department. You'll be providing a data processing and administrative role within the Accounts Payable Department, part of the wider MD Group PurchaseToPay Team. The role ensures effective, efficient, and accurate financial and administrative operations. This includes processing and monitoring transactions on the Accounts Payable ledger, with the need to interact with colleagues and suppliers on a daily basis. This role is based on a 24-hour week, located South Gyle, Edinburgh. Hybrid working – at least 2 days in the office.
A bit about us:
At Menzies Distribution, we have been delivering across the UK since 1833. Today, we are Logistic UK's most innovative business of the year, with a strong focus on the future, sustainability, and innovation – we keep moving forwards.
This opportunity may suit an experienced AP professional with small company experience looking to build on their experience in a larger company with widely used systems e.g. SAP
Alternatively, you may be new to Accounts Payable but know what experience you wish to gain and have a natural aptitude in Finance systems, technology and love working with numbers.
Join a PtP team with a variety of continuous improvement initiatives delivered and in progress, including investment in SAP PtP for OCR, automated PO line matching and invoice workflows. Great opportunity to be using prize-winning OCR and Process Director software from Cogent Consulting.
Accounts Assistant Duties:
- Checking invoice data entry is accurate.
- Process invoices through the system, matching invoice against goods receipted POs
- Supplier statement reconciliations
- Deal with emails received, ensuring all contacts are aware of status and standard process.
- Liaise with depots and suppliers to resolve outstanding invoices
- KPI and month end reporting where requested.
- Any other ad hoc tasks as and when required.
- Use Excel daily in providing analysis and invoice summary information to suppliers, the business and management.
- Monthly reconciliation of the Trade Creditors balance sheet acct to the General Ledger and related reporting/analysis of open balances. Must be comfortable using Excel Pivot tables and formulas.
Accounts Assistant Requirements:
- Knowledge of invoice processing or equivalent relevant degree.
- Knowledge SAP, OCR desirable but not essential.
- Able to work to set deadlines, ideally with experience in a high-volume finance transactional team
- Able to drive, desirable but not essential.
- Ability to maintain a high level of accuracy in data entry.
- Excellent interpersonal skills.
- Effective communication skills.
- Attention to detail and high level of accuracy.
- Effective written communication skills.
HOW WE WILL REWARD YOU
In addition to a competitive remuneration package and company benefits, we provide ongoing development and learning programmes, services and support designed to help you manage and balance your work/life priorities.
- 31 Days Annual Leave (Pro-Rota)
- Pension Scheme
- Life Cover
- Cycle to Work Scheme
- Eye Care
INCLUSION
At Menzies Distribution Limited, we want everyone to feel welcome, regardless of your background or needs. If you need adjustments making to your working environment, we'll do everything we can to support you. As part of this commitment, we offer flexible working options for some of our roles.