Job Reference: /KR/23-05/1183
Job Title: Project Coordinator
Location: Office Based
Location: Ipswich Office with possible travel to London Office.
Salary: Competitive
Contract: 6 Month Fixed Term Contract
Hours per week: Monday, Tuesday, Wednesday, Thursday, Friday - 09:00 - 17:30 - 37.5 hours per week
Business Overview
Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.
Role Overview
We are currently recruiting for a Project Coordinator to join our passionate and driven team based at Ipswich Office with possible travel to London Office.
Reporting to the Head of Procurement Transformation, the Project Coordinator role has primary responsibility for all procurement and contract activity related to our legal re-organisation. This includes but not limited to supplier validation, spend analysis, contract management and communication strategy. The Project Coordinator will work closely with the procurement, legal and finance teams to ensure the successful restructure of all supplier contracts impacted by the legal re-organisation.
Benefits
- Informal hybrid/flexible working arrangements
- 25 days holiday + bank holidays
- Free fruit in our offices
- Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
- Wide range of retail discounts
- Regular social and charity events are held in our offices
- Get involved in charity events in the local community
Wellbeing
- Discounted gym membership
- Eye test £25 voucher and up to £100 towards glasses
- Join our Cycle to Work scheme via salary sacrifice
- Access to "CHROMA", our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
- Access to internal Mental Health First Aiders
Career development and recognition
- Immediate access to "Opportunity" our internal Learning and Development platform
- Required professional membership fees paid for
- Opportunity to win monthly Superstar Awards
- Long service awards
Key Responsibilities:
Baseline duties include:
- Identifying supplier contracts impacted by the legal restructure.
- Reviewing spend to ensure redundant suppliers are removed and the commercial viability to retain validated.
- Defining suppliers in scope.
- Reviewing contracts for novation and change of control clauses.
- Reviewing licenses, insurances, guarantees and indemnities for any prohibitions or challenges.
- Validating bank details, credit limits, payment structures and account details
- Liaising with lease providers and suppliers where necessary
- Devising a communication plan.
- Validating contact details.
General
- Avoid conflict of interests between personal interests and the interests of the UK & Ireland group.
- Exercise independent judgment, reasonable care, skill, and diligence when carrying out their duties.
- Act in good faith and promote the long-term success of each company within the UK & Ireland group for the benefit of all members and wider stakeholders.
- Adhere to and promote the UK & Ireland group's policies on equality & diversity, information security, health and safety and data protection in the performance of their duties and the management of the departmental functions reporting into them.
- Support and promote the UK & Ireland group's sustainability plans and policies, including the Carbon Management Plan, and carry out duties in a resource effective way, recognizing the shared responsibility of minimizing negative environmental impacts wherever possible.
About You:
- Applicants must have the right to work in the UK
Necessary
- Previous experience working in a project coordinator, project manager, contract manager or other related field.
- Strong project management and problem management skills
- Excellent verbal and written communication skills.
- High level of integrity and dependability.
- An understanding of risk and how to mitigate.
- Ability to build sustainable and productive relationships with suppliers and key stakeholders.
- Excellent IT skills particularly in Microsoft 365 suite of programmes - Excel, Word, PowerPoint, Teams & SharePoint.
- Excellent organisation skills and ability to manage challenging demands.
Desirable
- Experience in contract management or similar.
Core Expectations
- Show flexibility in working arrangements to ensure that a high level of service is delivered.
- Self-motivated and able to work effectively in a fast-paced environment.
- Have a positive and focused attitude when dealing with all colleagues.
- Be able to take personal responsibility.
- Have a flexible and positive attitude towards work.
- Be keen to continuously improve own learning and development.
- Support and embed the UK & Ireland group's corporate values.
- Can-do attitude and promotion of supportive culture
How to apply
If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!
Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer the