Job Title: Team Coordinator
Job Type: Contract (12 months)
Location: London
Salary: £35,000 - £40,000
Opportunity Overview: fantastic opportunity has arisen to join my client Landsec, one of the leading real estate companies in the UK, as a Financial Administration Supervisor.
Role Objective: You will provide diary management to the Mixed Use Estates Director and work closely across the company and asset team. Some ad hoc annual leave cover for 1 other TC.
Key Responsibilities:
- Extensive diary management and travel coordination.
- Provide secretarial support, including filing & scanning and processing Electronic Fund Transfers (EFT's)
- Arrange weekly/monthly 1:1 & team meetings for the head of department's direct reports, and the team.
- Provide administrative support to the Mixed Use Estates Director and asset team.
- Take and produce meeting minutes for internal board meetings as and when required
- Ensure that all team members have the resources they need to complete their tasks.
- Organise travel and hotel bookings for members of the team.
- Budget management, monthly oversights of our cost centres and ensure that our numbers (PO's raised, invoices, spent) match finance.
- Printing, binding and distribution of key departmental documents for senior meetings.
- Preparing, printing and sending of External Board papers
- Collating reporting updates
- Respond to general queries raised by both internal and external stakeholders and inform the relevant team member as appropriate.
- Manage all aspects of the Purchase to Pay process for the Senior Leader/Managers cost centre which may include new supplier onboarding and Purchase Order processing.
- Submission of expense claims for the team as required.
- Organise team outings to promote team bonding.
- Undertake any other reasonable duties as instructed.
Requirements:
- Excellent people skills
- Proven organisation and administrative skills
- Good spoken and excellent written English
- Ability to work under pressure.
- Advanced knowledge of Microsoft Outlook, Word, Excel and PowerPoint etc
- Clear, concise and polite telephone manner
- Team player and motivator
- Accuracy and excellent attention to detail
- Proactive and able to use initiative.
- Minute taking
Don't hesitate and miss out on this opportunity! Apply now!
We are committed to offering an inclusive recruitment experience. If you require accommodations because of disability or health condition, please email: gscemeaedi @ robertwalters.com. This position is being sourced through our Outsourcing service line.