Accounts Assistant

Accounts Assistant - Finance Dept

Key Responsibilities:

1. Purchase Ledger Management:

• Maintain purchase ledger and invoice codings in Dext.

• Manage purchase orders in ApprovalMax.

• Seek and verify approvals for non-PO invoices.

2. Sales Ledger Management:

• Maintain sales ledger and invoice codings.

3. Asset Management:

• Add and remove assets from the financial asset register.

• Collaborate with the operational team to reconcile the financial asset register with the equipment log.

4. Financial Operations:

• Support the finance manager with month-end close duties.

• Manage the finance inbox, distribute emails as necessary, submit invoices to Dext, and file emails in appropriate folders.

• Respond to email queries and verify supplier statements.

• Update the bank account and work with the finance manager to ensure reconciliation.

• Assist the finance manager in updating the daily cash forecast.

• Prepare the bi-weekly payment run and distribute remittance advices.

• Provide payroll support to the finance manager.

• Set up inter-account transfers as instructed.

• Keep contact details in Xero current.

• Support the finance manager to ensure the timesheet system is up to date.

5. Administrative Support:

• Support the office manager with travel plans, supplier rates, and other requests as required.

• Perform administrative filing.

• Provide absence cover for the enquiries inbox.

6. Reporting:

• Update the analysis of forecast files and balance sheet reconciliations with the finance manager.

• Generate monthly cost center reports.

• Prepare monthly reports or additional reports as requested.

7. Miscellaneous:

• Perform other ad hoc duties relevant to the role.

Education and Experience:

• Part Qualified Accountant or qualified by experience.
• Experience with Xero, ApprovalMax, corporate internet banking, and timesheet systems is desirable.
• Essential understanding of VAT.

Basic Requirements:

• Proficiency in Microsoft software packages (Excel, Word, PowerPoint, Outlook, etc.).

Other Information:

• Position Type: Permanent, full-time
• Location: MIP Discovery, Colworth Park Site
• Eligibility: Must be legally able to live and work in the UK.