Events Assistant / Administrator who is extremely well organised, with a good understanding of Microsoft Office as well as excellent interpersonal, communication and administrative skills is required to join our team at The Army Benevolent Fund (ABF), which is the Army's national charity, supporting soldiers, veterans, and their immediate families in times of need.
SUPPORTING STATEMENT REQUIRED: A Supporting Statement is required with your CV to be considered for this vacancy. The supporting statement should highlight your skills and experience that are relevant to this role and explain why you would make an ideal candidate for this position.
SALARY: £27,500 pro rata + Benefits
LOCATION: Hybrid / Work from home and the office in Camberley, Surrey (The Charity currently operates a minimum of 2 days per week in the office)
JOB TYPE: Full-Time,Initial 2 Year Fixed Term Contract
WORKING HOURS: 35 hours per week
JOB OVERVIEW
We have a fantastic new job opportunity for an Events Assistant / Administrator who is extremely well organised, with a good understanding of Microsoft Office as well as excellent interpersonal, communication and administrative skills.
As the Events Assistant / Administrator you will be responsible for the day-to-day running of the Army Benevolent Fund (ABF) South-East Regional Office where you will be providing dedicated administrative, database management and accounting support.
Working as the Events Assistant / Administrator you will be supporting regional fundraising, developing our volunteer fundraising, and assisting with the delivery of fundraising events.
APPLY TODAY
If this job looks like your ideal position, then please send in your CV and supporting statement as soon as possible for our Recruitment Team to review.
SUPPORTING STATEMENT: Your Supporting Statement should highlight your skills and experience that are relevant to this role and explain why you would make an ideal candidate for this position.
DUTIES
Your duties as the Events Assistant / Administrator include:
Database Management
- Create and maintain accurate event records in a timely manner
- Handle supporter information: input, maintain and amend data and maximise use of the regional component of the Charity database
- Ensure that all supporter-entries are correctly coded and updated as needed
- Input and update all correspondence relating to a constituent held on the database
- Make efficient use of the database for communicating with supporters
- Ensure donations are correctly batched, thank you letters sent and saved, and the gift aid process has been correctly completed
- Working with the regional office team and volunteer committees to ensure that the region remains UK GDPR compliant
Administration
- Coordinate the general office administration and provide administrative support
- Respond to all telephone enquiries and act as the primary contact to supporters and volunteers
- Take initiative in giving guidance to supporters and volunteers in the absence of the RD
- Be able to search for, and comply with, relevant policy and process documents held on the Charity's network drives
- Receive and dispatch mail
- Maintain sufficient stationery supplies to ensure the smooth running of all aspects of the office, purchasing supplies locally and nationally as necessary, within budget and the RD's authority
- Maintain office equipment, liaising with suppliers/engineers as required
Accounting
- Monitor the Regional Office income and expenditure working closely with the Finance Department
- Account for all donations received
- Account for cash and cheques received at regional level and pay-in to the relevant Bank Account
- Pay all approved invoices
- Maintain the Petty Cash account
Fundraising
- Assist with briefings and events and represent the Charity at external events e.g. cheque presentations and volunteer briefings, as required
- Initiate and manage your own regional events where opportunities exist, and with guidance from your RD
- Assist the regional office team with engagement activities
- Support Charity volunteers, and act as the primary Point of Contact for new volunteers
- Account for, maintain and distribute fundraising equipment and merchandise
- Manage regional gift items and trading items for sale
- Maintain currency on fundraising best practice
Other
- Flexibility for out of hours and weekend working, with time off in lieu (TOIL) available to be claimed
- Attendance at the Charity's Annual Conference and other Charity events and activities
- To help assemble, erect and dismantle fundraising equipment, including gazebos and marketing stands
CANDIDATE REQUIREMENTS
- Well-developed communication skills, with strong interpersonal skills
- Literate and numerate to a high standard
- Ability to be flexible with working patterns
- IT literate with understanding of social media tools is desirable
- Able to work on own initiative and as part of a team
- An understanding of the British Army and the Charity sector is desirable, as well as empathy with the Charity's beneficiaries
- Able to work on own initiative and as part of a team
- Driving licence is essential
The Army Benevolent Fund (ABF) is an Equal Opportunities Employer
NO AGENCIES PLEASE
HOW TO APPLY
To be considered for this job vacancy, please submit your CV and Supporting Statement to our Recruitment Team who will review your details.
JOB REF: AWDO-C12468
This job is being advertised by AWD online on behalf of The Army Benevolent Fund (ABF)
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