12-month FTC Pay&Bill Clerk:
As the Payroll & Billings officer, you will be reporting directly to the Group Finance Manager. The following duties are as follows:
Group Contractor Payroll and Client invoicing
- Processing of UK & International timesheets and contractor invoices.
- Checking timesheets are approved in accordance, paying attention to contractual obligations.
- Checking client portals for contractors timesheets
- Processing contractors invoices in a accurate and timely manner
- Raising client invoices and send to clients in a timely manner & in accordance with client specific billing/invoicing requirements.
- Processing of all contractor payments via various different payment methods in a timely manner
- Running remittance advices from payment system and sending to candidates.
- Creating and generating contractor payments
- Maintaining and updating candidates bank details in both the accounting software and banking system
Contractor Reporting
- Producing contractor payment report for the contractor payrun
- Producing contractor status report, ensuring there is an accurate detail of the timesheet and payment status of each contractor per month
- Assisting management accountants with generation and preparation of company Gross Profit report (Margin report), assisting with queries
- Reconciliation of contractors processed payments against bank transactions
- Updating system with payments made to maintain an accurate record
- Produce missing timesheet report and distributing to sales consultants.
Managing Accounts inbox
- Review the shared accounts inbox, processing timesheets, expenses claims, contractors invoices
- Organising emails in appropriate folders and distributing emails to correct teams, responding to emails and queries, maintaining constant communication with sales consultants and candidates.
- Responding and liaising with credit control team and/or legal team to assist in resolving client invoicing queries.
Other
- Send out contractor emails, stating next months pay run dates and guide
- Filing, late payrun, ad-hoc duties
- Assisting team with other ad-hoc responsibilities.
About you:
- Experience working within finance in recruitment sector
- Experience working within a hands-on, fast paced environment
- Multi-currency experience
- Excellent attention to detail.