Job Title: Office Manager
Status: Permanent
Start date: ASAP
Salary: Maximum £35,000 + commuting expense up to Zone 6
Location: London
Work hour: Mon to Fri, 09:00-17:00 5 days office based role
An international organisation is looking for an office manager.
Office Manager - Responsibilities:
- Provide 'serviced office' facilities to all staff and visitors, such as addressing any building issues, seeing to guests, arranging drinks for staff and visitors attending meetings, etc.
- Answer switchboard; Arrange courier services; Train new staff on reception duties (and staff for cover),
- Induction of new staff on business trips, absence etc.
- Maintain the holiday/sick files and absence management
- Supply with annual figure work connected to holiday sick file.
- Deal with incoming post, logging cheques etc. & when necessary take outgoing post to collection point each evening
- Receive inward goods and keep a log; Manage the Office List, for both staff and customers
- Monitor and maintain a register of archive boxes and arrange disposal when necessary
- Monitor and carry out a monthly audit of spare security cards
- Arrange the office security cards for employees and keep log book
- Monitor and maintain a register of archive boxes and arrange disposal when necessary
- Monitor and recredit the franking machine; Maintenance management of printers, copiers etc.
- Stationery monitoring and orders; Arrange milk deliveries, also kitchen and office consumables
- Clean and maintain the coffee machines, including stock control
- Manage office cleaning & commercial contracts
- Report maintenance problems with toilets / building / air conditioning
- Monitor and maintain a log for the building maintenance contract and deal with office building problems
- Arrange flower deliveries to customers and staff when necessary
- Business travel and hotel bookings for staff and visitors
- Greet guests and arrange refreshments - alongside the relevant divisions
- Test Alarms on security doors bi-annual and keep report
- Programming and monitoring of the BMS aircon system
- Manage and arrange security bins/document disposal for offices
- Take full responsibility for Risk Assessments for Health & Safety and Fire Risk
- Keep a comprehensive logbook of monthly and annual Compliance maintenance required by law and by Landlords.
- Keep a record of works for above including, tap temperatures, fire extinguishers, energy usage etc.
- Organise office parties
- Taxi management, invoices and record keeping
- Ad hoc requests from your line manager
Office Manager - Requirements:
- H&S legislation including Fire Safety regulations.
- Basic understanding of Data Protection legislation (GDPR)
- Commercial contracts understanding and proved record of managing them
- Conscientious, dedicated worker with strong sense of responsibility
- Very professional attitude with a willingness to go that extra mile
- Flexibility to attend extra early mornings for maintenance & willing to put in extra time whenever necessary
- Works well under pressure and maintains a pleasant personality and helpful manner at all times
- Ability to meet deadlines at short notice, even when busy with other projects
- Excellent communication skills and high integrity
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We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.
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