Job Title: Executive Support Assistant
Location: Hendon
Duration: Temporary assignment until March 2025 initially
Hours: 35.5 hours per week, actual daily hours by arrangement
Reporting to: Head of Executive Office/Executive Assistant
Overall Purpose:
Provide administrative, secretarial, and specialist support as part of the Executive Office. Work flexibly and co-operatively with team members to ensure a consistent service and supportive environment for all members and visitors. The primary purpose is to provide efficient and effective administrative support for the Executive office.
Principal Duties:
- Arrange appointments, meetings, room bookings, hospitality, and travel.
- Prepare reports and presentations, collate and distribute meeting materials, and gather data as required.
- Maintain effective administrative systems for tracking workflow and retrieving archives.
- Support the Head of Executive Office in projects for the UET.
- Act as a key contact for visitors, providing a professional and welcoming environment.
- Provide secretariat support, including organizing and coordinating committees and working groups.
- Liaise with technical staff, CCSS, and suppliers for IT hardware, software, and peripherals procurement.
- Ensure current and future equipment needs are met, including office supplies.
- Assist with updating and maintaining websites.
- Support internal and external visits for members, arranging programs for visitors.
- Provide office management/administrative support, including managing emails, diaries, and document storage.
- Support projects and ad hoc tasks as requested by the Head of Executive Office and UET.