My client are a thriving family-run grounds maintenance business, expanding our team to include a dedicated HR and Office Administrator. This role is integral to our operations, requiring a professional with a solid understanding of HR practices and the ability to maintain confidentiality. The ideal candidate will be a team player, capable of prioritising tasks and adapting to the dynamic needs of a small, dedicated office environment.
Day to Day of the Role:
- Maintain accurate records of employee absences and manage holiday bookings.
- Communicate with employees regarding work matters and sickness.
- Keep personal data spreadsheets up-to-date.
- Issue offer letters and contracts, conduct DBS and licence checks.
- Organise training sessions and manage correspondence with employees via the HR mobile.
- Take notes during HR meetings, write up the minutes, and liaise with our HR company and a director.
- Assist with ISO requirements and office organisation.
- Carry out online accreditations and confidently use Excel spreadsheets.
- Familiarity with Sage 50 accounts and willingness to learn the Jobwatch system.
- Occasionally send general emails to customers and handle customer phone calls.
- Keep accurate information and assist with general office duties.
Required Skills & Qualifications:
- Good understanding of HR functions and confidentiality.
- Ability to work effectively within a family-run business and small team.
- Excellent prioritisation and flexibility in work approach.
- Some knowledge of ISO requirements is advantageous.
- Experience with supplier invoice auto-entry is beneficial.
- Proficiency in Excel and confidence in learning new systems.
- Knowledge of Sage 50 accounts is an advantage.
- Strong communication skills and a willingness to support team members.
Benefits:
- Office hours are 8am-5pm, with potential for flexibility in scheduling.
- Opportunity to work in a close-knit, supportive team environment.
- Training provided for specific systems used within the company.